Overview
The Procurement Analyst will work under the strategic guidance and direct supervision of the Operations Manager. The Procurement Analyst supervises the MCO Procurement Unit and is responsible for effective delivery of procurement services to obtain best value for money.
Key Responsibilities
- Provide analytical inputs to the elaboration and implementation of innovative and sustainable procurement strategies and policies.
- Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities.
- Elaborate/establish internal procurement Standard Operating Procedures (SOPs), map MCO procurement business processes, and assist in managing workflows.
- Participate in and provide input to discussions on procurement strategies and plans.
- Conduct analysis and prepare proposals on the MCO contract strategy, sourcing strategy, supplier selection, quality management, cost reduction strategies, and improvement in procurement processes.
- Support management of procurement processes for MCO, projects, and other UN Agencies.
- Analyze information as part of preparation of procurement plans for the office and projects; and monitor their implementation.
- Implement proper monitoring systems, mechanisms and controls for procurement processes.
- Conduct preliminary review of submissions to internal procurement review committees.
- Elaborate proposals on procurement process monitoring systems and mechanisms.
- Implement harmonized procurement services and analyze new opportunities for joint procurement for UN agencies.
- Implement a strategic sourcing strategy and e-procurement tools.
- Develop and manage rosters of suppliers.
- Elaborate supplier selection and evaluation criteria, and quality and performance measurement mechanisms.
- Develop Long-Term Agreements/Framework Agreements.
- Manage and implement e-procurement system in MCO.
- Facilitate procurement knowledge building and knowledge sharing.
- Participate in organizing procurement training for the operations and project staff.
- Organize procurement training for vendors on e-procurement modules.
- Synthesize lessons learned and best practices in procurement.
- Make contributions to knowledge networks and communities of practice.
- Participate in Operations Management Team (OMT) to share information on cross-cutting areas and collaboration opportunities.
- The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Required Experience
- Applicants with a bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in public sector procurement management.
- Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP is required.
- Experience in managing and implementing e-procurement systems is desired.
- Demonstrated experience in organizing procurement training or learning sessions for vendors and/or other personnel is desired.
- Experience managing complex or high-value procurement cases or Long-Term Agreements (LTAs) is desirable.
- Previous UNDP experience is an asset.
Qualifications
- Advanced university degree (master's degree or equivalent) in Business Administration, Public Administration, Economics, Finance, or related field is required.
- A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
- CIPS level 3 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage.
