Overview
The Procurement Officer is responsible for the effective delivery of procurement services, ensuring compliance with UNOPS rules and regulations, and obtaining the best value for money.
Key Responsibilities
- Execute procurement activities in line with UNOPS rules, regulations, policies and strategies.
- Ensure proper design and functioning of a client-oriented procurement management system.
- Work with project managers to review their procurement plans and design appropriate procurement strategies.
- Implement or support the different steps of the procurement process, including pre-purchasing, strategy and planning, requirements definition, sourcing, purchasing, solicitation, management of submissions, evaluation, review and award, post-purchasing, contract finalization and issuance, logistics, and contract management.
- Prepare procurement plans on time and as expected.
- Monitor implementation of procurement plans for alignment with project timelines and strategic objectives.
- Review and validate requirements to ensure clarity, completeness and suitability from a procurement standpoint.
- Follow guidelines for embedding sustainability across the procurement process.
- Coordinate the end-to-end solicitation process, including Requests for Quote (RFQs), Invitations to Bid (ITBs), and Requests for Proposal (RFPs) in line with UNOPS policies.
- Coordinate the receipt and evaluation of quotations, bids and proposals.
- Participate in the negotiation of conditions of contracts in full compliance with UNOPS rules and regulations.
- Prepare submissions to the Contract and Property Committees (CPCs).
- Enter and update supplier information in the UNOPS ERP system - oneUNOPS (oU).
- Monitor contractor performance and certification of completed work for compliance with contractual terms and payment.
- Provide advice, remedial action, or solutions to project managers on procurement issues.
- Draft Long Term Agreements (LTAs) and/or service or works contracts and other instruments when necessary, and create purchase orders (POs) in the ERP system.
- Utilize the e-sourcing module in line with goals and standards set by the Procurement Group.
- Organize, facilitate or deliver training and learning initiatives for personnel on procurement.
- Provide sound contributions to knowledge networks and communities of practice by synthesizing lessons learned and disseminating best practices in procurement.
- Collect and productively utilize feedback, ideas and internal knowledge about processes and best practices.
Required Experience
- Relevant experience is work in advising on and implementing policies and procedures to deliver a range of complex procurement programmes and strategies within international/ multi-national organizations, or related areas.
- Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
- Experience of working in multicultural environments or UN system organizations in a developing country is desired.
- Experience in development or humanitarian contexts is desired.
Qualifications
- Bachelor’s degree (or equivalent) in any discipline with 2 years of relevant experience OR Master’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.
- A globally or nationally recognized professional certificate or membership (e.g. CIPS) is desired.
