Overview
The Project Budgeting Analyst will ensure administration, transparent and efficient management of the budget and transactions for the Programme. The role focuses on achieving results in resource management, project budget management, project accounts control, project cash management, and capacity building on resource management.
Key Responsibilities
- Ensures the implementation of resource management strategies and adapts processes and procedures.
- Continuously review the project’s resource utilization and support the preparation of forecasts and periodic disbursement requests.
- Supports the development of funding requests, grant negotiations, and amendments to the grant confirmations.
- Review and approve the funding authorization and expenditure certificate (FACE) from partners.
- Facilitate annual audits.
- Regularly monitor exception reports for unusual activities and transactions.
- Finalization of the budgetary sections of the update of the progress report and the disbursement request.
- Timely review and finalization of enhanced expenditure reports and other ad hoc budgetary reports.
- Timely preparation of program budget reviews and provision of justifications for budget reallocation/reprogramming requests.
- Preparation and monitoring of budgets, regular analysis, and reporting on budget approvals and delivery status.
- Monitor and ensure that donor contributions are properly transferred to UNDP.
- Ensure that advance payments and direct payments are properly reviewed and processed.
- Ensures proper administration of cash receipts and petty cash.
- Maintenance of a proper filing system for records and documents related to project resources.
- Ensure analysis and development of proposals for the internal expenditure control system.
- Monthly payment orders (MPOs), claims for reimbursement of travel expenses and other entitlements are properly processed.
- Timely corrective actions on unrecorded vouchers.
- Timely response to requests from headquarters to resolve data discrepancies.
- Support in the development and implementation of an asset and inventory management for the programme.
- Timely review of cash accounts to ensure availability of sufficient funds for implementation and appropriate disbursements.
- Timely identification and registration of receipts for the income request.
- Timely preparation of monthly cash flow forecasts.
- Capacity building of implementing partners on overall resource administration.
- Sound contributions to knowledge networks and communities of practice.
Required Experience
- Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in resources and budget management.
- Desired skills include experience in budgeting and reporting on project funds, experience in developing reports for donors within an international organizational context, experience in a UN agency and /or development sector, and experience with ERP systems.
Qualifications
- Advanced university degree (Master’s degree or equivalent) in Finance, Economics, Public Management, Business Administration or other relevant field is required, or
- A first-level university degree (Bachelor’s degree) in the areas mentioned above in combination with additional two years of qualifying experience will be given due consideration in lieu of Master’s degree.
