Overview
Performs a wide range of office support and administrative functions within the Office of the High Commissioner for Human Rights (OHCHR). Responds to routine correspondence, monitors processes, and provides secretarial and logistical support.
Key Responsibilities
- Performs a wide range of office support and administrative functions.
- Responds or drafts responses to routine correspondence and other communications.
- Monitors processes and schedules related to the unit’s outputs, products, tasks, etc.
- Researches, compiles and organizes information and reference materials.
- Generates a variety of standard statistical and other reports.
- Formats documents and official reports; and edits texts for accuracy, grammar, punctuation and style.
- Provides secretarial, administrative and logistics support to meetings, consultations, conferences, visits, etc.
- Assists in the preparation of presentation materials.
- Performs data entry and extraction functions.
- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
- Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports.
- Handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.
- Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.).
- Prepares and/or processes administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
- Maintains files (both paper and electronic) and databases for work unit.
- Assists in providing software and office equipment support.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other duties as assigned.
Required Experience
A minimum of three (3) years of relevant experience in general office support or related area is required. The minimum years of relevant experience is reduced to one (1) year for candidates who possess a first-level university degree or higher. Experience working with an Enterprise Resource Planning (ERP) system such as Umoja is desirable.
Qualifications
High school diploma or equivalent is required.
