Overview
The Finance Associate provides support in delivering key objectives for the Financial Performance Management unit, specifically on the implementation of the HACT Framework and the management of the Annual Representation exercise in relation to the SICFR.
Key Responsibilities
- Provide operational support for the implementation of UNDP financial risk management policies, including the HACT Framework, by maintaining tools, dashboards, and templates used for monitoring and compliance.
- Maintain and update platforms and dashboards to ensure functionality, data accuracy, and effective monitoring of financial risk indicators and policy compliance.
- Run ERP queries and generate routine reports, analyze exceptions, and prepare summaries to support management oversight and follow-up.
- Draft and update SOPs, guidance materials, and training content, and provide logistical and technical support for capacity-building activities.
- Contribute to policy and tool enhancements by gathering feedback from offices, supporting Inter-agency coordination, and assisting with ERP-related improvements.
- Support the coordination of FPM activities on SICFR, such as the Annual Representation exercise, including preparing materials, assisting offices during the submission process, conducting reviews to verify completeness and accuracy, and identifying updates to the financial statements arising from the Annual Representation exercise.
- Maintain and update the Annual Representation tool by incorporating feedback, supporting system enhancements, and ensuring the tool remains functional and user-friendly.
- Assist in updating checklists, guidance, and supporting documents to ensure alignment with the SICFR risk assessment framework.
- Contribute inputs for SICFR-related documentation, prepare feedback materials, and support communication with UNDP offices on results and follow-up actions.
- Provide analytical and administrative support to the SICFR process by running reports, identifying exceptions or anomalies, and assisting with follow-up actions and documentation of risk assessment outcomes.
- Supports internal and external audit activities by preparing documentation, data, and explanations, and responding to audit requests in a timely and accurate manner.
- Assists with follow-up on audit observations by tracking actions, supporting remediation activities, and maintaining appropriate audit trails.
- Assist with the compilation and analysis (recognition, measurement, and disclosures) for the financial statements.
- Draft notes to the financial statements, including disclosure review and drafting narrative text for inclusion into the financial statements.
- Organize training for the operations/programme/project staff on financial management.
- Synthesize lessons learned and best practices in financial management.
- Provide sound contributions to knowledge networks and communities of practice.
Required Experience
- A minimum of seven (7) years (with a High School Diploma) or four (4) years (with a bachelor’s degree) of progressively relevant experience in a financial management position(s) with large international organizations, is required.
- Experience with ERP systems and Excel, preferably Oracle Cloud ERP, is required.
- Advanced proficiency in Excel, and database packages is required.
- Experience in flexibility to work across global time zones is an asset.
- Audit experience in a public auditing firm will be an added advantage.
- Proven track record of a sound understanding of international accounting standards, preferably Public Sector Accounting Standards (IPSAS) utilized by international organizations will be an added advantage.
- Familiarity with international development, preferably the UN system, is desirable.
- Demonstrated analytical capabilities with distinct knowledge of current analytical applications and tools are desirable.
- Demonstrated experience in AI, digital transformation, and process automation is preferred. Eager to explore and apply new technologies is an advantage.
Qualifications
- Secondary Education is required with specialized certification in accounting and/or Finance.
- A university degree in Finance or Accounting is desirable.
- Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
- Fully Qualified Accountant, from an accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP), no UNDP Accountancy and Finance Test (AFT) is required.
- Candidates with no professional accountancy qualifications, but with university degrees that major in accountancy and/or finance, must complete the UNDP Finance and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required.
- Candidate with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.
