Overview
Performs a wide range of office support and administrative and finance functions within the Office of the High Commissioner for Human Rights (OHCHR) Central Africa Regional Office (CARO). The role supports project outputs, prepares reports, and provides logistical support for meetings and events.
Key Responsibilities
- Performs a wide range of office support and administrative and finance functions.
- Responds or drafts responses to routine correspondence and other communications.
- Monitors processes and schedules related to the project's outputs, products, tasks, etc.
- Researches, compiles and organizes information and reference materials.
- Generates a variety of standard statistical and other reports.
- Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, workshops etc.
- Assists in the preparation of presentation materials.
- Maintains calendar/schedules; monitors changes and communicates relevant information.
- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
- Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports.
- Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, monitoring of expenditures, etc.).
- Maintains files (both paper and electronic) and monitors databases assets and equipment.
- Assists in providing software and office equipment support.
- Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports.
- Performs other duties as assigned.
Required Experience
A minimum of three (3) years of progressive experience in general office support, administrative services or related area is required. The minimum year of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher. Experience within the United Nations Common System or similar international organization is desirable. Experience with office software packages (MS Word, Excel, Power Point etc.) is desirable. Experience in Enterprise Resource Planning (ERP) systems such as Umoja, is desirable.
Qualifications
High school diploma or equivalent is required.
