Overview
The Assistant Management Support Officer provides support to management support functions, including administrative coordination and information management related to human resources, finance, supply chain, and administration. The role assists in the day-to-day follow-up of processes, compilation of data, and monitoring of compliance with operational procedures.
Key Responsibilities
- Assist with recruitment logistics, onboarding documentation, and staff records.
- Support application of HR processes under guidance from senior staff.
- Track completion of performance management activities and learning plans.
- Provide administrative assistance to HR compliance initiatives.
- Compile budget and expenditure data and assist in maintaining financial records.
- Support preparation of financial reports and documentation.
- Flag discrepancies or issues to finance colleagues or supervisors.
- Assist with procurement actions and maintain related documentation in responsibility.
- Monitor delivery schedules and update inventory lists.
- Provide administrative support for vendor registration and invoice processing.
- Support logistical arrangements for travel, meetings, and office maintenance.
- Maintain filing systems, coordinate supplies, and assist with facility-related services.
- Help implement basic IT and digital tools under supervision.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility.
- Ensure decision making in risk based in the functional area of work.
- Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
- Ensure smooth delivery of HR services by responding to HR queries through the established ticketing or other type of “triaging” systems in place.
- Ensure coordination with both local operations and the central GSS teams in Budapest to ensure services are delivered as per SLAs, and identify knowledge gaps.
- Contribute to service improvements by identifying opportunities and solutions.
- Generate employment verification letters, attestations, and any other standard HR documents.
- Coordinate on MIP-related matters with GSS teams and service providers as appropriate.
- Participate in knowledge-based updates and contribute to FAQs and SOPs based on the feedback provided by the users, as well as queries received.
Required Experience
- 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
- Early-career professional with a relevant university degree.
- Relevant internships, volunteer experience, or junior-level roles.
- Knowledge of ERPs.
Qualifications
- Undergraduate degree; or Graduate degree; or Doctorate degree
- Field(s) of Education: Business Administration, Finance, Human Resources, Supply Chain Management or other relevant field.
