Overview
The Finance Associate delivers quality financial services to internal and external clients, applying relevant rules, guidelines, processes and procedures. You will provide reliable transactional and monitoring support to the Country Office and UNFPA-supported projects, ensuring compliance with established financial regulations and procedures.
Key Responsibilities
- Assists in the management of the Country Office budget by supporting budget formulation, monitoring expenditures, and preparing routine budget revisions.
- Prepares and monitors the administrative budget and ensures financial transactions are in accordance with UNFPA financial rules and procedures.
- Processes payments in Quantum after verification of supporting documents, correct usage of the chart of accounts and budget availability.
- Participates in year-end closure activities and assists in the preparation of financial statements.
- Reconciles CO balance sheet accounts, including staff receivables, VAT and petty cash.
- Works closely with UNDP CO to ensure efficient processing of UNFPA financial transactions.
- Monitors corporate dashboards and completes monthly and quarterly financial accountability checklists.
- Selects and enters financial data from a variety of documents, verifying accuracy.
- Drafts routine correspondence to verify data, answers queries and obtains additional information on financial transactions.
- Assists in monitoring of programme financial performance for all core and non-core resources.
- Maintains tools and mechanisms for effective and efficient monitoring of programme and project budgets.
- Supports the implementation of corporate financial systems and applications.
- Applies financial policies and procedures, particularly relating to NEX and provides routine guidance to staff.
- Monitors the status of the Operating Fund Accounts and follows up on timely clearance of expenditures.
- Participates in HACT assurance activities and supports spot checks as required.
- Prepares quarterly OFA/FACE reconciliations for all Implementing Partners.
- Assists in the preparation of HACT audit documents and follows up on audit action plans.
- Supports processing of programme/project inputs under national execution arrangements.
- Reviews common services charges and prepares related documentation.
- Assists in preparation of material for common system activities relating to common services and premises, cost recovery, privileges and immunities, entitlement and salary surveys, security, etc.
- Acts as the Officer-in-Charge (OIC) in the International Operations Manager's (IOM) absence.
- Maintains the Finance Unit filing system and other financial records and documents.
Required Experience
Minimum of 6 years of relevant experience with Completed Secondary/High school Level Education or 3 years with bachelor degree in finance-related experience - accounts receivable, accounts payable, general ledger maintenance, etc.; Experience in UN financial rules and ERP systems (e.g., Oracle cloud, SAP , etc..) is an advantage. Experience in the above areas with international organizations will be an asset.
Qualifications
Completed Secondary/High school Level Education is required with 6 years of Exp or a first-level bachelor’s degree in finance, accounting or business administration is required with 3 years of exp. Qualified Professional Accounting qualifications such as ACCA, CIMA, CA is desirable.
