Overview
Provide critical support to office operations by facilitating coordination between Country Office management and staff, ensuring effective communication, and enhancing organizational efficiency.
Key Responsibilities
- Facilitate the Country Director’s interaction with external partners through written, verbal and electronic communication.
- Maintain the calendar and schedule meetings.
- Maintain the e-registry of incoming and outgoing correspondence/documents.
- Respond to the CO general phone number and address queries.
- Manage and maintain records and databases.
- Organize and attend meetings and events, prepare minutes and summaries.
- Follow up with the Country Director’s deadlines and commitments.
- Arrange Country Director’s travel and accommodation.
- Receive, screen, log correspondence, reports and formal documents.
- Maintain and update the CO filing and reference system.
- Draft moderately complex correspondence and review outgoing correspondence.
- Proof-read reports, documentation, and correspondence.
- Translate or oversee the translation of official documents to/from Armenian, Russian and English.
- Implement oral translation for the Country Director and Deputy Country Director.
- Establish and update organisational dashboards.
- Take part in organizing external and internal events of CO.
- Act as the Security Focal Point for the Country Director’s office.
- Act as Vendor Focal Point.
- Act as Alternate Travel Focal Point.
