Overview
Support the Awards Manager in the successful management of humanitarian and development awards, from inception to closeout. The position plays a lead role in award information management and shares and coordinates information across departments.
Key Responsibilities
- Support the delivery of capacity development trainings of specific award country office staff and partner organizations’ staff.
- Build relationships with the Center’s Global team and support in the escalation of issues if required.
- Support the development of high quality reports through planning and coordination.
- Coordinate and review donor reports including adequate planning to ensure deadlines are met.
- Communicate and coordinate directly with in country donors on issues related to agreements, reporting, compliance, amendments, and close outs.
- Communicate and coordinate with Member contacts to understand and record any changes related to donor compliance requirements and reporting dates.
- Communicate and coordinate with the Global Team on the management of all the humanitarian fund awards.
- Facilitate award kick off and close out meetings.
- Facilitate the monthly Awards Review Meetings (ARM) and lead on minutes taking, dashboard review, and following up on all action points.
- Understand SCI processes and other key donor requirements and communication and adherence to these.
- Understand of the Award Management System (AMS) and reporting functions, and ensure AMS is up to date to drive data quality.
- Accountable for driving AMS data completeness and quality for relevant awards.
- Understand of the Right First Time (RFT) dashboard and its indicators and ensuring those are reported against in a timely manner.
- Understand of the linkages between AMS and PRIME, SCI’s Project Management system, and ensuring data is properly reflected on both.
- Perform award monitoring processes, highlight financial issues to Overseers and Budget Holders and perform further analysis to resolve issues identified.
- Work with Program team to determine appropriate structure.
- Facilitate and coordinate with the relevant teams to request and secure award amendments.
- Gather information necessary to set up partnership agreements.
- Lead on drafting, finalizing (approvals/signatures), and archiving/documenting partnership agreements.
- Administer AMS related partnership agreement workflows and collect necessary data to keep the system up to date.
- Facilitate and coordinate with the field team on all partnership agreement amendments.
- Administer partner agreements closeouts with coordination of Ops, finance, and supply chain.
- Support on capacity building of partners on awards management topics such as reporting and donor compliance.
- Support Awards Manager to perform portfolio level monitoring and analysis and follow up/ resolve any identified issues.
- Produce management reports and escalate identified portfolio issues in a timely manner.
Required Experience
- 5 to 7 years of experience managing grants, contracts and sub agreements with knowledge of major funders’ guidelines.
- Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches.
Qualifications
• Bachelor degree in International Development, Business Administration or Finance
