Overview
Provide substantive and administrative support in managing priorities and workflow for a manager and work unit, ensuring timely delivery of products and proper execution of management directives.
Key Responsibilities
- Assist in the overall administration of the department/division.
- Coordinate and monitor diverse activities and work processes.
- Ensure proper distribution of incoming and outgoing code cables and manage correspondence.
- Assist on matters related to human resources and senior appointments.
- Take full responsibility for time management and scheduling on behalf of manager.
- Undertake representational duties on behalf of the manager.
- Screen and prioritize all incoming correspondence.
- Independently handle a wide range of complex information requests and inquiries.
- Oversee work of Office support staff.
- Prepare, process and classify confidential information.
- Supervise correspondence for USG’s signature and exercise quality control.
- Use standard word processing package to produce a wide variety of large, complex documents and reports.
- Manage, update and further develop internal databases.
- Update website.
- Generate a variety of standard and non-standard statistical and other reports.
- Compile and maintain Departmental listings.
- Perform other duties as assigned.
Required Experience
- A minimum of 7 years of progressively responsible experience in general office support or related area is required.
- The minimum years of relevant experience is reduced to 5 for candidates who possess a first-level university degree or higher.
- Experience in using integrated information management systems, such as Inspira, Umoja, Unite or other comparable systems is required.
- Experience handling confidential and strictly confidential correspondence is required.
- Experience in a front office setting supporting the work of a senior official is desirable.
- Experience in human resources and related matters is desirable.
Qualifications
High school diploma or equivalent.
