Overview
Provides support for the execution of programme services in the Country Office Programme Unit, supporting the design, planning, monitoring, and management of the country programme portfolio by facilitating effective programme and project implementation.
Key Responsibilities
- Ensure administration and implementation of programme strategies, adapting processes and procedures.
- Support the design and implementation of mechanisms to accelerate delivery and enhance the impact of programme portfolio.
- Present information/reports for identification of areas for support and interventions.
- Support the troubleshooting of project implementation by facilitating quality assurance and coordination with Project Management Units (PMUs).
- Support the preparation of draft project documents, work plans, budgets, proposals, and implementation arrangements.
- Support pipeline management and project initiation on and off Quantum and other programme management systems.
- Assist PMUs in the re-alignment of budgets, project documents, and agreements.
- Provide guidance to the project management teams on routine project implementation processes.
- Follow up on performance indicators/success criteria, targets and milestones, and support the preparation of reports.
- Maintain programme and portfolio management tools.
- Identify operational issues and contribute to the development of solutions.
- Support quality assurance related activities/audits and follow up tasks.
- Support the preparation of programme updates, briefing materials, and portfolio summaries.
- Provide administrative support to the Programme Unit and overall support to programme oversight to Projects (NIM/DIM).
- Ensure proper control of the supporting documents for payments, review of projects and financial reports.
- Maintain the internal expenditures control system.
- Timely corrective actions on unposted vouchers.
- Support the Programme Analyst in guiding UNDP Project personnel in DIM implementation or Country Office support to NIM.
- Guide Project teams in capacity building exercises oriented to develop competences in NIM environment.
- Provide coordination and functional support to Project Associates under the Institutions and Partnerships portfolio.
- Guide the effective formulation of procurement plans.
- Maintain programme management trackers and documentation related to financial delivery, reporting schedules, and project implementation progress.
- Ensure facilitation of knowledge building and knowledge sharing in the CO.
- Organize trainings for the operations/projects staff on programme management procedures and relevant UNDP programme policies.
- Contribute to sharing competencies and expertise across projects, teams and peers.
- Synthesize lessons learnt and best practices in programme implementation and project management.
- Make sound contributions to knowledge networks and communities of practice.
Required Experience
A minimum of seven (7) years of relevant experience (with secondary education) or four (4) years (with bachelor’s degree) in program support, project management, or administration is required. Relevant experience includes: Programme or project management support, Financial monitoring or programme administration, Coordination with government or development partners, Support to donor-funded development programmes. Experience with UNDP or other international organizations is an asset. Experience in resource mobilization and donor engagement is advantageous.
Qualifications
Secondary education is required. OR A first-level university degree (bachelor’s degree) in Social Sciences, Public Administration, Development Studies, Economics, Political Science, Business Administration, or a related field will be given due consideration but not a requirement. An advanced university degree (master’s degree) in a relevant field is desirable. Holder of internationally recognized project management or procurement certifications is desirable.
