Overview
The Human Resources (HR) Associate (Position Management) will assist in updating the organizational structure in the Enterprise Resource Planning (ERP) system and will be the custodian of Position Descriptions (PDs) for Professional staff members.
Key Responsibilities
- Assist in the creation and maintenance of new positions for staff members in the Professional category worldwide, GS in Switzerland, and interns and consultants in Switzerland and Valencia.
- Support the update of the organizational structure to include new Organizational Units and assist in the creation of new duty stations.
- Liaise internally with various Units to support the accuracy and consistency of data maintained for positions and other elements of the organizational structure.
- Support in a wide range of Position/Organizational Management actions upon request or in collaboration with Organizational Design, Management and Classification Unit (ODMCU), Global, Regional Offices (ROs) and Country Offices (COs) worldwide.
- Provide input in the drafting of workflows related to the position management to support HR compliance across the organization.
- Assist in the processing of in-grade and exceptional transfers.
- Maintain an inventory/repository of the PDs for the staff members in Professional category and GS in Geneva.
- Gather missing PDs in the inventory and support the updating of PDs.
- Collect and provide PDs to support audits, rotation exercises, various HR investigations, and other administrative processes.
- Support the maintenance and updating of information related to core positions.
- Respond to routine inquiries from various units regarding processes, best practices, and troubleshooting related to organizational structure, PD, and related topics.
- Collect data and prepare statistics and reports related to organizational structures, positions, or similar.
- Support the creation and/or deletion of forms, updating reporting lines.
- Update and maintain electronic archiving systems in the Unit.
- Provide assistance to the implementation of on-going ODMCU projects by undertaking assigned tasks, tracking progress, and giving inputs to support project initiatives.
- Perform such other relevant duties as maybe assigned.
Required Experience
- Three (3) years of relevant professional experience with a Bachelor's degree in Human Resources, Business Administration, Psychology or related field; or five (5) years of relevant experience with a high school diploma.
- Experience in human resources, personnel administration, organisational management support, records management, or a related field;
- Experience maintaining HR records, organisational structure data, position-related information, or similar administrative data within HR systems or databases;
- Experience supporting HR processes through document preparation, record maintenance, workflow follow-up, and coordination with internal stakeholders;
- Experience preparing reports, statistics, spreadsheets, or other administrative documentation using standard office applications;
- Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multicultural setting is an advantage.
Qualifications
Bachelor’s degree in Human Resources, Business Administration, Psychology or related field from an accredited academic institution; or High school diploma.
