Overview
Provides support in the development and administration of technical cooperation programmes and projects, as well as clerical and administrative support.
Key Responsibilities
- Screen incoming mail and draft replies on non-technical aspects.
- Keep track of pending matters and follow up with other offices on deadlines.
- Respond to complex information requests and inquiries.
- Draft routine and non-routine correspondence.
- Proofread documents and edit texts for accuracy, grammar, punctuation and style.
- Assist in the preparation of papers and presentations by extracting/summarizing statistics.
- Initiate exercises related to project implementation, such as budget revisions and obligation reviews.
- Interpret and clarify the application of financial procedures, policies, and regulations.
- Keep track of project budget expenditures and recommend budget revisions.
- Retrieve substantive information from SAP modules.
- Initiate and follow up on actions related to recruitment, experts, training, payments, and travel authorizations using SAP.
- Perform administrative tasks such as arrangements for meetings and events.
- Prepare requests and documents, e.g. requisitions, purchase orders, travel requests.
- Maintain an up-to-date filing system and databases.
- Assist with onboarding of new project personnel.
Required Experience
A minimum of 5 years of relevant experience with completed secondary education, or at least 3 years of relevant experience with a first-level university degree or higher. Experience in office procedures and practices, preferably within the UN system or in a multicultural environment. Experience/proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet.
Qualifications
Completed higher secondary education (high school diploma or equivalent). Formal administrative/secretarial/clerical training or equivalent, is desirable. A first level university degree (Bachelor’s or equivalent) in relevant fields is accepted.
