Overview
Provides administrative and specialized support services to ensure effective management of safety and security operations. Assists in promoting a client-oriented approach in line with UNOPS policies and UN Security Management System standards.
Key Responsibilities
- Gather, verify and update security information and data.
- Maintain accurate personnel lists and information related to UNOPS offices, residences, project sites, security focal points, and the warden system.
- Disseminate relevant information and updates on the security situation.
- Compile and tabulate data and survey results to support monitoring and reporting of compliance with security mitigation measures.
- Document and assist in reporting security incidents.
- Represent UNOPS at Security Cell meetings when required.
- Follow up on routine security-related actions.
- Provide administrative support for security awareness and preparedness training.
- Conduct basic security briefings for newly arrived personnel.
- Offer guidance and information on routine security procedures.
- Administer security clearance processes.
- Coordinate with the United Nations Department of Safety and Security (UNDSS) office.
- Provide general administrative and logistical support.
- Organize meetings and briefings; arrange appointments; receive visitors; handle and screen telephone calls.
- Prepare documents, reports, tables, databases, and charts.
- Facilitate emergency communications by operating specialized data and communication equipment.
- Maintain organized and secure files and records.
- Support the organization, facilitation and delivery of training and learning sessions on security topics.
- Participate in knowledge-sharing initiatives and Communities of Practice.
- Conduct research on security-related topics and contribute to drafting reports.
Required Experience
- Required Secondary school (or equivalent) with 5 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 1 year of relevant experience.
- Required Relevant experience is work in security operations, including incident reporting, security administration support, security communications, warden system, etc., or related areas.
- Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
- Desired Experience of working in multicultural environments or UN system organizations in a developing country is desired.
- Experience in development or humanitarian contexts is desired.
Qualifications
Secondary school (or equivalent) OR Bachelor’s degree (or equivalent) in any discipline.
