Overview
The Finance and Budget Assistant will be responsible for generating budgetary reports, processing payments, and providing administrative support within the Payroll and Payments Section.
Key Responsibilities
- Generates budgetary or peacekeeping financing reports, including statistical/financial data for tables, charts and spreadsheets using office software and templates.
- Amends, rearranges and edits statistical tables. Ensures that departments/offices submitting documents/reports have provided the necessary information to adhere to established guidelines. Makes necessary follow-ups with client departments on the above.
- Produces layouts of annexes to the budget and overview tables to conform to specifications in the programme budget.
- Summarizes, through statistical tables, all departmental proposals reflecting budgetary and programmatic changes, retrieving information from different updated tables from the Budget Information System and compiles frequently updated reports.
- Drafts/prepares memoranda/emails to various offices, departments and overseas offices.
- Performs other duties as may be required.
- Assists in the processing of payments which includes calculating, entering data and checking payments for correctness and communicating discrepancies to supervisors.
- Assists in the processing of payments to staff members for their entitlements, including salaries, entitlements, and/or vendor and travel claims.
- Maintains and updates the Division database on monthly accounts payable to troop contributing countries and generates related reports to ensure accuracy and completeness of troop reimbursement, contingent-owned equipment, self-sustainment and other claims processed.
- Responds to queries from staff members and third parties.
- Maintains workload statistics for respective peacekeeping missions.
- Provides general administrative/secretarial support to the officers.
- Maintains and keeps up-to-date files.
- Performs other related duties, as assigned.
Required Experience
A minimum of three years of experience in accounting, finance, budget, administrative services or related area is required. The minimum years of relevant experience is reduced to one year for candidates who possess a first-level university degree or higher. Experience in processing payroll, vendor/travel claims settlement in an international organization is required. Experience in the use of Enterprise Resource (ERP) systems, such as Umoja, SAP, or equivalent is required. Experience using a Customer Relationship Management tool such as iNeed is desirable. Experience with Staff Rules and Regulations including entitlements and Financial Regulations, Rules and procedures of the United Nations or similar international organization is desirable.
Qualifications
High school diploma or equivalent is required.
