Overview
Assists in the preparation of budget proposals, expenditure reports, and financial backstopping of trust funds. Verifies and prepares payments to third parties and processes travel claims.
Key Responsibilities
- Assists in the preparation of supporting documents for cost estimates and budget proposals.
- Supports Finance/Budget Officers in extracting information and generating expenditure reports.
- Assists in the development of resource requirements for budget submissions.
- Researches and compiles data for budget reviews.
- Assists in the preparation of budget performance reports and preliminary analysis of variances.
- Prepares pre-encumbrances and obligations in UMOJA.
- Assists in drafting the Financial Aspects section of reports.
- Assists in financial backstopping of trust funds.
- Assists in the issuance of allotments and related staffing table authorizations.
- Verifies accuracy of input data for allotments.
- Reviews draft reports for accuracy, consistency, and compliance.
- Verifies and prepares less complex payments to third parties.
- Processes travel claims/expense reports and performs data entry.
- Generates travel claims reports and budgetary/peacekeeping financing reports.
- Monitors processes and schedules unit outputs.
- Assists with monitoring and review of open items in travel claims.
- Investigates erroneous charges and takes corrective accounting actions.
- Investigates and processes journal vouchers to clear open items.
- Assists in reviewing accounting transactions for correctness.
- Records and reconciles more complex accounting transactions.
- Examines and records financial transactions of other UN entities.
- Reconciles more complex bank accounts.
- Assists in processing payments to governments and vendors.
- Assists in processing payments to staff members for entitlements.
- Drafts/prepares memoranda and/or faxes.
- Responds to queries from staff members and third parties.
- Keeps up-to-date on documents/reports/guidelines related to programme budgets.
- Drafts or prepares correspondence in response to financial and budget matters.
- Maintains and keeps up-to-date files.
- Provides administrative support to the Head of the organizational unit and/or Finance/Budget Officer(s).
Required Experience
A minimum of five years of experience in accounting, finance, budget, administrative services or related area is required. The minimum years of relevant experience is reduced to three years for candidates who possess a first-level university degree or higher. Experience in the use of Enterprise Resource (ERP) systems, such as Umoja, SAP, or equivalent is required. Experience in processing payroll or vendor/travel claims settlement in an international organization is required.
Qualifications
High school diploma or equivalent is required.
