Overview
The Project Associate will assist in the efficient delivery of projects, focusing on administrative, logistical, procurement, and financial management tasks in compliance with UNDP rules and regulations.
Key Responsibilities
- Undertake administrative, logistical, travel, procurement, financial and asset management tasks.
- Provide support to procure goods and services.
- Provide administrative support in arranging Projects related meetings.
- Participate in the preparation of work plans, operation plans and procurement plans.
- Provide support in quality control of Projects activities.
- Maintain an appropriate filing system and documenting the implementation.
- Provide support in regular monitoring and data collection of Projects activities.
- Provide general secretarial and administrative assistance.
- Ensure administration and implementation of operational strategies.
- Provide financial support to the Projects.
- Assist Projects team in drafting Project progress reports with financial data.
- Assist projects management in performing budget cycle.
- Provide assistance to partner agencies involved in Projects activities.
- Monitor Projects expenditures.
- Perform preparatory work for mandatory and general budget revisions, annual physical inventory, auditing.
- Ensure that all Projects financial activities are carried out on schedule and within budget.
- Ensure timely submission of financial reports.
- Perform all other financial related duties, upon request.
- Provides support to the Project Manager in preparing and reviewing the Project’s procurement reports.
- Coordinates with relevant UNDP units issuance of Purchase orders and contracts.
- Preparation of inventory reports, if any.
- Assist in collection, preparation and submission of support documents for NPSA contracts extensions.
- Facilitation of knowledge building and knowledge sharing within the Project.
- Participates in trainings for the operations/projects staff.
- Provides guidance to project staff in business processes, administrative and other requirements, and procedures.
- Sound contribution to knowledge networks and communities of practice.
- Synthesis of lessons learnt and best practices in projects.
Required Experience
Minimum 7 years (with Secondary education) or 4 years (with Bachelor´s degree) of relevant work experience in the field of Administration, Finance, Economics, Business Administration or Public Administration, Project management at national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, advance knowledge of automated procurement systems, experience in handling of web-based management systems; Previous experience in development assistance or related work for a donor organization, consulting company, or NGO involving procurement processes; Demonstrated experience of working in a multicultural work environment.
Qualifications
Secondary education is required. University degree (Bachelor’s degree) in economics, finance, business or public administration or related field will be given due consideration but is not a requirement.
