Overview
Support human resources management in accordance with the organisation’s regulations and procedures, including recruitment, pre-employment activities, data management, and staff administration.
Key Responsibilities
- Support recruitment processes by coordinating publication of Vacancy Notices, receiving applications, arranging interviews, preparing documentation, sending communications, and conducting reference checks.
- Carry out pre-employment activities such as preparing Entry on Duty documentation, coordinating medical exams, and arranging orientation sessions.
- Perform assigned roles in the organizational HR system, maintaining data accuracy, monitoring contractual situations, and generating reports.
- Act as Timekeeper, maintaining and reconciling leave quotas, generating leave reports, and responding to general inquiries.
- Support separation, classification, reclassification, and promotion processes by collecting documentation and drafting forms.
- Update and maintain electronic and physical archiving systems, including personnel and recruitment files.
- Draft certificates of employment, notices, letters, reports, and update the organizational chart.
- Support the organization of meetings, training activities, and HR events by carrying out logistical activities.
- Respond to general inquiries regarding Human Resources policies, instructions, and procedures.
- Perform other related duties as assigned.
Required Experience
- High School diploma with four years of relevant experience; or, Bachelor’s degree with two years of relevant professional experience.
- Proficient in Microsoft Office applications.
- Previous experience in SAP or Oracle is a distinct advantage.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
- Experience in working closely with HR colleagues and other departments.
Qualifications
High School diploma or Bachelor’s degree in Human Resources, Business Administration, Psychology or related field.
