Overview
Responsible for field-level supply chain operations including procurement, logistics, asset, inventory, warehouse, and fleet management, and providing general support for supply chain issues.
Key Responsibilities
- Support procurement processes in line with DRC Operations Handbook and donor requirements.
- Process Purchase Requisitions, prepare RFQs, obtain quotations and ensure procurement documentation is complete and compliant.
- Follow up procurement requests from initiation until final delivery and maintain accurate procurement tracking records.
- Maintain communication with Area manager, requesters and suppliers regarding procurement status and delivery schedules.
- Assist in supplier sourcing, market assessments and DYN vendor registration activities.
- Ensure proper filing of all Supply Chain documentation.
- Apply Microsoft Dynamics Supply Chain processes and ensure timely updates.
- Keep procurement, asset and Supply Chain trackers up to date.
- Support new staff with basic guidance on Supply Chain procedures and documentation.
- Monitor asset records in Microsoft Dynamics and ensure timely updates for asset movements.
- Ensure all assets are properly tagged, recorded and assigned.
- Conduct periodic physical asset verifications and support reconciliation exercises.
- Report asset discrepancies, damages and losses.
- Support asset disposal and transfer processes.
- Support daily fleet operations and vehicle scheduling.
- Maintain vehicle movement records, logbooks and supporting documentation.
- Compile monthly fuel consumption and vehicle utilization reports.
- Monitor vehicle maintenance schedules and coordinate servicing.
- Verify drivers' documentation, overtime records and vehicle files.
- Support the maintenance of office facilities and coordinate minor repair and maintenance works.
- Ensure all facilities are well-maintained, opened and closed on time, safe, and functioning properly.
- Follow up utility payments, lease documentation and office service contracts.
- Coordinate accommodation, meeting arrangements, cargo shipments and courier services.
- Liaise with landlords, service providers and local authorities for lease and administrative matters.
- Monitor office safety issues and promptly report any concerns.
Required Experience
- Minimum 2 year of relevant work experience.
- Experience in administrative tasks, including e-filing systems.
- Experience in supply chain management including procurement, transport, asset management, warehouse and stock management.
- Experience with standard public procurement procedures and documentation.
Qualifications
University degree in relevant field.
