Overview
The Labour Relations & Personnel Administration Officer ensures effective administrative and labour relations processes for all MSF OCBA personnel, maintaining legal compliance and supporting operational efficiency.
Key Responsibilities
- Preparation and execution of employment contracts.
- Legal documentation handling including work permits, social security registration, and NIE acquisition.
- Coordination of hiring processes and data entry in SAP and payroll systems.
- Finalization of employment including contract termination and calculation of settlements.
- Monthly payroll processing for Spanish and NCR contracts.
- Bank file generation and distribution of payslips and accounting summaries.
- Communication with TGSS and SEPE for contract changes, terminations, and relocations.
- Tax reporting and liquidation.
- Collaboration with other MSF Operational Centres and Partner Sections.
- Interaction with external bodies to resolve administrative issues.
- Preparation of documentation for labor inspections and audits.
- Processing requests for unpaid leave, sabbaticals, and other absences.
- Monitoring and reporting of sick leaves and temporary disabilities.
- Handling maternity/paternity claims and other social security benefits.
- Managing private insurance reimbursements.
- Responding to staff inquiries regarding contracts, insurance, and HR policies.
- Providing guidance on labor relations and administrative procedures.
- Maintaining accurate records in SAP and payroll systems.
- Generating reports and checklists for payroll and HR processes.
- Reporting workplace accidents and managing related documentation.
Required Experience
Minimum 3 years in HR administration in a medium-large international organization. Experience working in international organizations, NGOs or highly regulated environments. Labour and social law, payroll systems, SAP or ERP systems.
Qualifications
Labour Relations, Human Resources, Employment Law or a related field, with knowledge of labour legislation, collective bargaining processes, employee relations and personnel administration.
