Overview
The Programme Support Associate supports effective programme and project implementation, financial management, quality assurance, and compliance in line with UNDP policies and procedures.
Key Responsibilities
- Supports programme formulation, planning, and implementation through data management and operational support.
- Promotes a client-oriented approach consistent with UNDP rules and regulations.
- Supports administration and implementation of programme strategies.
- Supports the collection, analysis, and presentation of background information for strategic documents and policy papers.
- Contributes to the development and presentation of background information for project documents, work plans, budgets, and proposals.
- Provides inputs to CO planning, monitoring, and reporting documents.
- Contributes to the analysis of information on donors and partners.
- Supports project planning, monitoring and evaluation, and day-to-day project management.
- Contributes research data to concept notes, project ideas, funding proposals, policy briefs etc.
- Supports the development of new pipeline projects.
- Supports in the monitoring and timely preparation of information and reports.
- Supports the integration of gender considerations in all programmes/projects.
- Participates and contributes to programme team meetings and workplans.
- Supports the achievement of performance targets.
- Monitors and ensures timely operational and final closure of projects.
- Supports quality assurance for projects information in corporate systems and open data platforms.
- Supports in the planning, monitoring and reporting of programmes and projects pertaining to budget and resource management.
- Ensures support in quality control of financial resource management.
- Reviews financial/expenditure reports.
- Prepares and submits payment and other programme/project-related requests.
- Implements corrective actions in line with UNDP rules and regulations.
- Reviews project budgets and budget revisions.
- Raises e-requisitions and ensures that vouchers processed are matched and completed.
- Supports in data entries, including relevant cost-recovery rates and their distribution.
- Enters budget and revisions into the ERP and ensures appropriate documentation management.
- Checks CDR Bridge and provides support in the verification of Combined Delivery Reports.
- Supports in tracking programme delivery and implementation of acceleration or corrective measures.
- Provides support in follow-up to recommendations from audits and assessments.
- Uploads required documentation in the corporate systems.
- Ensures regular monitoring of contribution agreement milestones.
- Supports the development and implementation of standard operating procedures for the CO and portfolio/projects.
- Ensures that business processes followed by portfolio/project teams are in line with UNDP regulations and rules.
- Monitors portfolio and projects and ensures timely update of risks, project management information, operational and final closure of projects.
- Undertakes quality assurance for projects information in corporate systems and data platforms.
- Supports the implementation of the Harmonized Approach to Cash Transfer (HACT) framework.
- Supports the oversight measures of NIM projects.
- Ensures efficient update and follow-up to DIM/NIM project audits.
- Assists the programme unit in capturing, codifying, synthesizing lessons from evaluations and assessments.
- Facilitates peer reviewing, commenting on, and seeking to improve, the quality of projects, good practices, guidelines, and other documents.
- Supports in the organization of training and workshops for CO and project personnel.
- Supports in the provision of guidance to implementing partners on project management and implementation.
- Participates in events and provides sound contributions to knowledge networks and communities of practice.
- Develops and carries out personal and professional development and learning plans.
- Performs other duties within their functional profile as deemed necessary.
Required Experience
A minimum of 7 years (with secondary education) or 4 years (with bachelor’s degree) of progressively responsible experience in programme, project operations, administration, and financial management.
Qualifications
Secondary education is required. OR: A University degree (bachelor’s degree) in Business Administration, Finance, Accounting, Public Administration will be given due consideration, but it is not a requirement.
