Overview
Implement and manage delegated procurement activities throughout the procurement cycle, from planning to contract award, in accordance with NRC policies, procedures, donor requirements and applicable legislation. Provide procurement advice and support to programme and support departments.
Key Responsibilities
- Implement and manage delegated procurement activities.
- Provide procurement advice and support.
- Prepare procurement reports and maintain accurate procurement records.
- Ensure complete procurement filing and audit trail.
- Promote continuous improvement of procurement processes.
- Support development and implementation of procurement SOPs and tools.
- Ensure compliance and adherence to NRC policies, guidance, procedures and donor requirements.
- Support procurement planning by coordinating with Programme and Support departments.
- Review procurement requirements and maintain updated Procurement Plans.
- Review Procurement Requests to ensure completeness, accuracy, budget availability and compliance.
- Conduct market assessments, supplier sourcing, supplier prequalification and maintain an active supplier database.
- Prepare and manage procurement documentation including RFQs, CBAs, Tender Committee documentation, Purchase Orders, Contracts and Framework Agreements.
- Manage delegated procurement processes from solicitation through evaluation, negotiation, contract award and supplier communication.
- Act as Secretary of Tender Committee meetings when assigned.
- Ensure all procurement documentation is reviewed, approved and signed by authorized staff.
- Maintain complete procurement records in UNIT4, eTB, Filing Tree and other NRC systems.
- Monitor procurement progress and provide regular procurement pipeline updates, trackers, reports and analyses.
- Coordinate closely with Programme, Finance, HR/Admin, Logistics and other stakeholders.
- Participate in partner procurement reviews, procurement capacity strengthening and compliance assessments when delegated.
- Ensure compliance with NRC procurement procedures, donor regulations, procurement thresholds, segregation of duties and ethical standards.
- Report suspected fraud, corruption or procurement irregularities.
- Perform any other duties related to the position as assigned by the Line Manager.
Required Experience
Experience in implementing and managing delegated procurement activities throughout the procurement cycle, from planning to contract award. Experience in procurement planning, reviewing procurement requirements, and maintaining Procurement Plans. Experience in reviewing Procurement Requests. Experience in conducting market assessments, supplier sourcing, supplier prequalification, and maintaining a supplier database. Experience in preparing and managing procurement documentation including RFQs, CBAs, Tender Committee documentation, Purchase Orders, Contracts and Framework Agreements. Experience in managing procurement processes from solicitation through evaluation, negotiation, contract award and supplier communication. Experience as Secretary of Tender Committee meetings. Experience in maintaining procurement records in UNIT4, eTB, Filing Tree and other NRC systems. Experience in monitoring procurement progress and providing procurement pipeline updates, trackers, reports and analyses. Experience in coordinating with Programme, Finance, HR/Admin, Logistics and other stakeholders. Experience in participating in partner procurement reviews, procurement capacity strengthening and compliance assessments. Experience in ensuring compliance with NRC procurement procedures, donor regulations, procurement thresholds, segregation of duties and ethical standards. Experience in reporting suspected fraud, corruption or procurement irregularities.
