Overview
The Finance Associate provides accounting, budget administration, cash management, and financial reporting support to ensure efficient and compliant financial operations.
Key Responsibilities
- Support the preparation, monitoring and revision of project and office budgets.
- Prepare and maintain financial data and analysis on budget utilization, claims and invoices.
- Contribute to the preparation of verification reports and ensure proper recording in the ERP system.
- Prepare forecasts of payments verified and to be paid.
- Review and verify payment requests and supporting documents.
- Prepare and process vouchers and execute pay cycles in the ERP system.
- Maintain an internal expenditure control system.
- Process and reconcile accounts receivable and accounts payable.
- Perform monthly and quarterly account reconciliation.
- Ensure timely month-end and year-end submission of required financial and progress reports.
- Respond promptly to queries to resolve financial data or audit issues.
- Review and monitor cash positions for local claimants.
- Prepare monthly cash flow forecasts.
- Conduct account reconciliations.
- Initiate and record bank transfers, replenishments, and foreign exchange transactions.
- Prepare and review financial reports, verification reports, and management dashboards.
- Support preparation of variance analyses, cost distribution summaries, and project-level expenditure reconciliations.
- Participate in quarterly and annual financial closure activities.
- Support internal and external audit exercises.
- Analyze and prepare adjusting entries.
- Initiate communication with claimants eligible for payments.
- Support checking of partners/contractors and key personnel against sanction lists.
- Obtain confirmation from the donor on the sanction status of each partner/contractor.
- Support the organization, facilitation and delivery of training and learning sessions on finance topics.
- Participate in knowledge-sharing initiatives and Communities of Practice (CoPs).
- Conduct research on finance-related topics and contribute to the drafting of reports, summaries and briefing notes.
- Ensure full compliance with the verification methodologies and processes agreed with the donor and other stakeholders.
- Ensure compliance with the data management SoPs.
Required Experience
Secondary School Diploma with a minimum of 6 years of relevant experience in project operations, finance, HR, procurement, or administrative support. Bachelor’s Degree with a Minimum of 2 years of relevant experience. Experience working within a UN System organization. Direct experience managing operations or audit responses for large-scale donor-funded projects (e.g., ADB). Demonstrable proficiency in the use of collaboration tools and web-based ERP management systems is required.
Qualifications
Secondary school diploma or equivalent. Desired: University degree (Bachelor's or Master's) in Business Administration, Finance, Human Resources, or a related field.
