Overview
This role coordinates the project's administrative, logistics, and vehicle management operations to ensure efficient and compliant service delivery.
Key Responsibilities
- Support in recording and keeping up-to-date work plans and providing guidance to personnel.
- Collaborate in the development of the support unit's annual work plan and ensure activities are monitored.
- Support in ensuring the accuracy, regular updating, and analysis of the Contracts Management Tracker.
- Liaise with support services units on project-related administrative and operational matters.
- Manage financial, administrative, and procurement workflows.
- Compile data and research information for planning financial resources/administrative budget.
- Support in monitoring all critical project operational financial indicators.
- Ensure effective and efficient provision of logistics and inventory management.
- Implement control measures for inventory management.
- Prepare and raise requisitions for supplies and participate in tender evaluation.
- Supervise proper issuance of inventory items and supplies and the disposal of damaged items.
- Liaise with the HMAC Cost Recovery unit to ensure office facilities and support services are effectively provided.
- Manage and ensure the proper safekeeping of project assets and equipment.
- Coordinate and optimize the use of project assigned/contracted vehicles and driver schedules.
- Maintain and regularly update the Vehicle Request Tracker and prepare transportation-related reports.
- Oversee the preparation, and administrative execution of vehicle lease agreements.
- Develop and maintain appropriate tools, trackers, and standard operating procedures (SOPs) for vehicle management.
- Prepare and regularly update transportation work plans and budget requirements.
- Support in the coordination with relevant team members for work planning.
- Ensure accuracy, consistency, filing, and record-keeping of all project documents.
- Organize, facilitate, and/or deliver learning initiatives for personnel on operations and administration-related topics.
- Provide sound contributions to knowledge networks and communities of practice.
- Collect feedback, ideas, and internal knowledge about processes and best practices.
- Contribute to knowledge management and information-sharing activities.
Required Experience
6 years of relevant experience in general administrative, logistics, asset management, project management or operations support services with a Secondary School Diploma is required. Or 2 years of relevant experience in general administrative, logistics, asset management, project management or operations support services with a First University Degree (Bachelor's) is required. A minimum of two years of experience in leading, supervising, or coordinating support teams. Proficiency in computers and office software packages and experience in handling web-based management systems is required. Desired Experience in UN system organizations.
Qualifications
Required Secondary School Diploma. Desired First University Degree (Bachelor's) in Business Administration, Public Administration, or equivalent disciplines. Project Management or Administrative certification.
