Overview
The Finance Specialist will report to the National Officer and be responsible for transaction processing in the area of Accounts Payables.
Key Responsibilities
- Process Payment Request Forms (PRFs), including supplier invoices, held payments to consultant and uncommitted invoices (translators, interpreters), matching to purchase orders or distributing directly to accounts provided by the budget holder, ensuring the PRFs are prepared in accordance with FAO Rules and Regulations; review banking instructions to ensure there is sufficient information to allow straight through processing of payments
- Process staff entitlement related invoices, such as Salary advance, Rental advance and Settling-in Grant, ensuring the correctness of calculation and compliance of rules and regulations
- Review and approve various types of invoices processed by others up to delegation of authority
- Review transactions; investigate errors, take corrective actions; reconcile and review accounts and ensure proper
- Review and release Terminal Emoluments and Held salaries
- Process accounting adjustments of paid invoices
- Check accuracy of calculations, budget codes and compliance with procedures;
- Active participation in system improvements
- Respond to enquiries through Service Now and Teams regarding invoice processing;
- Report to the Supervisor any irregularities, discrepancies from existing regulations regarding unauthorised expenditure or inadequate documentation justifying basis of payment;
- Regular follow up of aged AP items
- Process international travel invoices cancellations
- Run Electronic Fund Transfer payment batches while reviewing transactions, investigating errors, taking corrective actions, deciding on the proper routing
- Monitor Returned payments, including review and repair of Banking Instructions and creating Re-payment invoices
- Facilitate communication with FAO’s corporate bank in case of payment issues
- Create the payment batches and send Agency Service requests to UNDP offices
- Follow up regularly on invoices deselected or rejected during the payment process
- Help the preparation of SOPs
- Participate in projects related to system improvements
- Perform other duties as required
Required Experience
At least one year of relevant experience in the area of Finance.
Qualifications
Secondary School Education
