Overview
To provide business and administrative support to logistics and supply chain operations to facilitate efficient service delivery.
Key Responsibilities
- Support the implementation of logistics and supply chain activities including commodity tracking, transport coordination, monitoring of Home-Grown School Feeding (HGSF) and other programme activities, monitoring stock levels and commodity movements, and maintaining accurate logistics records and routine operational reports.
- Provide administrative and business support through data collection, document preparation, records management, correspondence, invoice processing, document verification, and other routine administrative and financial transactions.
- Maintain organized and audit-ready filing systems and respond to operational queries.
- Maintain, update, and verify supply chain information in WFP corporate systems and databases.
- Support the preparation of regular reports on commodity movements, warehouse activities, stock levels, transport performance, cooperative deliveries, and school feeding distributions.
- Support warehouse and inventory management activities, including stock reconciliation, inventory record updates, physical stock counts, warehouse inspections, and monitoring of storage conditions.
- Identify and report stock variances, losses, damages, and other inventory-related issues.
- Assist in vendor and partner management by maintaining vendor records, contract documentation, invoice tracking, and service provider performance records.
- Liaise with transporters, warehouse operators, cooperatives, schools, cooperating partners, and other stakeholders.
- Support compliance with WFP policies, procedures, internal controls, and documentation requirements.
- Assist with audits, monitoring activities, inventory verification exercises, and compliance reviews.
- Identify opportunities to improve logistics and business support processes.
- Undertake other related duties and responsibilities as assigned.
Required Experience
At least four (4) years of progressively responsible work experience in logistics, supply chain operations, business support, administration, warehouse operations, inventory management, or a related field. Experience in humanitarian or development organizations is desirable.
Qualifications
Completion of secondary school education. A post-secondary certificate in Logistics, Supply Chain Management, Business Administration, Procurement, Accounting, or a related field is desirable.
