Overview
Fulfill daily accounting tasks, coordinate financial functions, and serve as the primary focal point for implementing partners, providing financial technical advice and capacity building.
Key Responsibilities
- Ensure timely processing of payments following internal checklists, national tax laws, and donor regulations.
- Maintain and update Payment Trackers and IW workflows.
- Initiate monthly Cash Transfer Requests (CTR) and maintain sufficient cash balances.
- Manage informal agent fee submissions as needed.
- Update cashbooks daily for accurate cash count and bank balances across all currencies.
- Upload PEX, Vendor Payments, and General Journal (GJ) entries into the Dynamics ERP system accurately and on time.
- Complete monthly bank reconciliations and perform invoice entries prior to vendor payments.
- Assist with monthly and yearly country office financial closings and audit documentation.
- Liaise with Program and Support teams during regular coordination meetings.
- Conduct field monitoring and support program teams during direct cash payments to beneficiaries.
- Serve as the main contact person and provide technical guidance to implementing partner finance teams.
- Design tools, financial reporting formats, and templates to assist partners in managing financial data.
- Conduct regular financial capacity-building sessions and training for partner staff.
- Check, validate, and review partner financial reports before loading transactions into the ERP system.
- Conduct due diligence evaluations of partner financial policies, procedures, and guidelines.
- Exercise budgetary controls during partner proposal budgeting, budget revisions, and expenditure tracking.
- Facilitate and track installment disbursements based on Sub-Grant Agreement (SGA) milestones.
- Hold monthly meetings with Budget Holders and partners to review key variances, co-funding, indirect cost allocations, and corrective actions.
- Perform regular compliance checks/audits on partner financial reports with feedback for learning and accountability.
- Ensure partners adhere to country statutory obligations (taxes, levies, statutory returns).
- Coordinate partner General Ledger (GL) uploads into Dynamics prior to extracting donor reports.
- Support partner assessment processes and follow up on audit improvement plans.
- Liaise and support with program team and support service team on regular coordination meeting for technical support.
- Field monitoring and supporting programming on cash payments to beneficiaries.
Required Experience
Minimum 2 years of relevant work experience in financial/accounting field. Experience in working in NGOs.
Qualifications
University Degree in Finance/Accounting or Business Administration or equivalent professional qualification. Certification of LCCI Level I, II, III.
