Overview
Supports the effective coordination, monitoring, and reporting of Business Operations Strategy (BOS), Common Back Office (CBO), and Common Premises implementation. Serves as a key focal point for structured communication, documentation, financial tracking, and alignment with corporate guidance.
Key Responsibilities
- Plays a key role in coordinating operational elements for BOS, CBO, and Common Premises development and implementation.
- Ensures compliance of common operational activities with corporate guidance, policies, and standard operating procedures.
- Provides substantive inputs to mapping and continuous improvement of administrative and operational business processes.
- Conducts research, data analysis, and benchmarking exercises.
- Supports OMT Co-Chairs through preparation of substantive documentation and analytical inputs.
- Prepares regular presentations and updates for OMT and UNCT.
- Leads preparation of the Annual Review and drafting of the consolidated report.
- Provides effective secretariat support to the OMT and its working groups.
- Maintains the OMT and working groups calendar of meetings.
- Organizes logistics for OMT meetings, consultations, and retreats.
- Maintains structured documentation and filing systems.
- Ensures systematic follow-up on OMT decisions and agreed action points.
- Facilitates ad hoc coordination meetings.
- Ensures quality assurance of output produced by OMT working groups.
- Monitors implementation progress and ensures timely reporting.
- Updates BOS, CBO, and Common Premises-related data on UNINFO.
- Ensures accurate reporting of efficiency gains and performance indicators.
- Maintains open communication channels with DCO and ensures compliance with updated guidelines.
- Supports preparation and monitoring of BOS and common budgets in Quantum.
- Prepares COAs and assists in award programming.
- Tracks agency contributions and shared cost arrangements.
- Prepares and issues BOS invoices and/or common budgets and follows up on outstanding balances.
- Coordinates with Finance to ensure reconciliation and financial transparency.
- Prepares financial updates and reports for OMT and UNCT review.
- Acts as focal point for guidance and knowledge sharing related to BOS, CBO, and Common Premises.
- Facilitates knowledge exchange among agencies and with other OMTs.
- Contributes to documentation of lessons learned and good practices.
- Performs other duties within their functional profile as deemed necessary.
Required Experience
- Minimum 6 years (with secondary education) or 3 years (with bachelor’s degree) of relevant experience in finance or procurement, administration or equivalent.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages.
- Experience in multi‑stakeholder coordination, including collaboration with multiple organizations and the coordination of teams or working groups.
- Relevant experience with UN system.
- Experience in project monitoring and reporting, including data collection, the use of dashboards, and the tracking of indicators/KPIs.
- Experience with web-based ERP systems.
Qualifications
- Completion of Secondary Education is required, Or
- A university degree (bachelor´s degree) in Business, Public Administration, Management or any related field will be given due consideration, but it is not a requirement.
