Overview
The Operations Assistant will support operational planning, logistics, procurement, and financial processes to ensure effective implementation of the project "Innovative Solutions for Land Dispute Resolution in Sierra Leone".
Key Responsibilities
- Coordinate logistical arrangements for project activities.
- Support travel arrangements.
- Ensure availability of vehicles, fuel, and drivers.
- Assist in preparation and monitoring of activity workplans.
- Support procurement processes and maintain documentation.
- Support asset management.
- Support budget monitoring and tracking of operational expenditures.
- Assist in processing payments, advances, and liquidations.
- Ensure completeness and accuracy of supporting documents for financial transactions.
- Maintain structured and audit-ready filing systems.
- Facilitate communication between FAO, implementing partners, and stakeholders.
- Support organization of meetings.
- Liaise with district-level actors.
- Provide administrative and logistical support during missions.
- Support preparation of operational inputs for project reports.
- Maintain updated records of activities, logistics, and expenditures.
- Track implementation of activities against the approved workplan.
- Support documentation of lessons learned and best practices.
- Provide logistical and administrative support to field missions.
- Support coordination of field teams and local stakeholders.
- Ensure proper documentation of field activities and results.
- Ensure all operational activities comply with FAO rules and donor requirements.
- Identify operational bottlenecks and propose solutions.
- Support audit processes.
- Contribute to maintaining audit-ready records.
Required Experience
- Minimum 5 years of relevant experience in operations, administration, or logistics.
- Experience in donor-funded or international development projects is an asset.
- Experience with FAO or UN operational systems is an advantage.
Qualifications
• Bachelor’s degree in Business Administration, Management, Logistics, Finance, or related field.
