Overview
Provides administrative and human resources support to the UNDP Country Office, ensuring compliance with UN/UNDP rules and regulations and efficient service delivery.
Key Responsibilities
- Ensures compliance with HR and Administrative processes and records.
- Provides inputs to business processes mapping and SOPs.
- Implements recruitment processes for various contract types.
- Processes personnel contracts and maintains HR data.
- Administers HR processes in ERP systems.
- Supports onboarding of personnel.
- Maintains HR records and documentation.
- Supports the Performance Management and Development process.
- Tracks and submits cost-recovery for HR services.
- Performs functions of the Secretary of the Learning Committee.
- Updates HR information on the CO Intranet.
- Provides backstopping functions to HR team.
- Performs functions of a Travel Arranger.
- Assists with travel arrangements and processes travel claims.
- Processes monthly based CO payments.
- Supports preparation of Equipment Loan Agreements and Transfer Acts.
- Processes small-scale procurement.
- Manages office supplies as CO Custodian for stationery.
- Supports organization of events.
- Prepares supporting financial documentation.
- Contributes to management of CO vehicle operations.
- Maintains administrative records and documentation.
- Keeps records/calculations/invoicing of cost-recovery items for administrative services.
- Provides support to preparation of customs clearance documents.
- Updates administrative section in CO Intranet.
- Provides backstopping functions to Administrative team.
- Supports knowledge building and knowledge sharing.
Required Experience
- Minimum five (5) years (with secondary education) or two (2) years (with Bachelor’s degree) of responsible administrative/operations and human resources experience at the national and/or international level is required.
- Relevant administrative and human resources experience at the national or international level or UN/UNDP.
- Solid experience in the usage of computers and office software packages (MS Word, Excel, AI tools, etc.).
- Demonstrated experience in implementing various aspects of HR services (e.g. recruitment, onboarding, separation and other services).
- Demonstrated experience in implementing various aspects of administrative services (e.g. small-scale procurement, events, travel and other administrative services).
- Experience using ERP systems.
- Experience in working with various clients/stakeholders.
Qualifications
- Secondary education is required.
- University degree (bachelor’s degree) in Human Resources, Organizational Management, Economics, Business or Public Administration, relevant social sciences or other related areas will be given due consideration but is not a requirement.
- CIPS level 2 is highly desirable.
