Overview
The Recruitment Associate supports the transparent implementation of human resources services outsourced to the GSSC, ensuring compliance with HR policies and procedures. The role provides guidance and information on corporate strategies and supports the recruitment and administration of local personnel.
Key Responsibilities
- Support administration and implementation of HR strategies and policies.
- Provide guidance and information on corporate strategies, changes in rules and regulations.
- Contribute to GSSC business processes mapping and elaboration of SOPs in HR management.
- Implement recruitment processes including preparation of recruitment strategies, validation of job descriptions, vacancy announcements, screening of applicants, evaluation of candidate applications, gathering references, supporting interview panels, finalization of candidate selection, and handover of recruitment cases.
- Interact with HR local focal points on recruitment strategies and plans.
- Manage communication with candidates regarding application outcomes.
- Input and track transactions related to recruitment processes.
- Ensure accurate data management in official databases.
- Contribute to recruitment analytics reports.
- Prepare submissions to the Compliance Review Board.
- Support delivery of high quality, timely and accurate recruitment service.
- Promote equity, transparency and consistency in HR recruitment policies and procedures.
- Facilitate administrative onboarding of personnel.
- Administer and certify processing of benefits.
- Determine, verify and approve financial entitlements related to personnel.
- Act as an internal advisor on HR practices.
- Maintain accurate workforce database.
- Identify areas for improving processes and SOPs.
- Provide inputs for knowledge articles, FAQs, and best practices.
- Conduct periodic learning sessions for Business Units on HR issues.
- Contribute to knowledge networks and communities of practice.
Required Experience
- Minimum of 6 years (with secondary education) or 3 years (with bachelor’s degree) of experience in provision of HR services at the national or international level, including experience in recruitments, benefits, and entitlements administration is required.
- Advance user of MS Office packages (MS Word, Excel etc.) is required.
- Proficiency in using collaboration tools, as well as familiarity with digital platforms and new technologies is required.
- Experience in handling of cloud-based management systems such as ERP is required.
- Demonstrated experience in HR processes, rules and procedures, ideally within international organizations or similar structures (e.g. UN system, international NGOs) is desired.
- Familiarity with interpretation and application of UN/UNDP policies, rules and regulations is desired.
- Demonstrated experience in integrated HR management systems is desired.
- Work experience in a shared services centre or a similar structure responsible for provision of services to internal and external clients is desired.
- Experience in preparing communication materials and reports to external clients is desired.
- Experience in developing and maintaining knowledge management products (e.g. SOPs, FAQs, training materials, etc.) is desired.
Qualifications
- Secondary Education is required.
- University Degree in Human Resources, Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.
- Specialized certification in HR is highly desirable.
