Overview
Assists the Branch Head in drafting, screening, preparing, executing, and administering annual and delegated budgets for Allied Land Command (LANDCOM). The role involves managing budget software, preparing and controlling international budgets, and coordinating with fund managers.
Key Responsibilities
- - Assists Branch Head in screening, preparing, presenting, executing and administering annual budget and delegated budgets.
- - Drafts budget calls, collects budget inputs from the staff, evaluates budget requests, and develops budget justifications and calculations for the preparation of budget estimates.
- - Suggests if requirements are eligible for common funding.
- - Directly responsible for managing the budget software system of the Branch and for preparing and controlling of approved international budgets.
- - Reviews proposed budget transfer requests for propriety and compliance with NATO Financial Regulations (NFRs), and is authorised to approve and carry out budget transfers.
- - Collects, analyses and arranges all types of budget-related data from fund managers, past financial records, publications, etc. for budget preparation.
- - Gathers data and submits monthly reports on annual budget, CIS funds and delegated budgets.
- - Assists in authorizing, within specifically delegated power of authority, budget requests concerning international funds approved for the use of the HQ.
- - Coordinates and discusses with divisional fund managers concerning their fund commitment status, financial limitations, budget eligibility and recommends options for solving budgetary issues.
- - Assists in the preparation of ad hoc reports for the Command Group.
- - Assists in negotiating and drafting international and support agreements. Consolidated Resource Proposal (CRP).
- - Assists the Financial Controller/Branch Head (Budget & Finance) in managing all disbursing activities of the HQ, including requests for funds from ACO, making collections based on collection vouchers, maintaining bank accounts, maintaining cash accounts and cash receipts, etc.
- - Assists in the preparation of annual and exercise budget estimates, and the presentation of these estimates as appropriate, holds budget preparation meetings at the headquarters and handles correspondence with higher headquarters concerning budget matters.
- - Helps to prepare travel and hospitality fund related budgets.
- - Helps to prepare the commands medium-term financial plans (Consolidated Resource Proposal (CRP).
- - Provides training to Fund Managers on budget-related issues.
- - Acts as backup disbursing officer.
- - May act as a Fund Manager for portions of the annual and/or delegated budgets.
- - Administers branch budget-related administrative files and documents. Maintains all budget records for audit purposes. Ensures that current and historical budget authorization documents are properly filed.
- - Assists in the development of new procedures to facilitate and improve day-to-day budget procedures.
- - May assume tasks on behalf of the Branch Head.
- - Holds budgetary control authority, on behalf of the Branch Head for assigned programmes.
Required Experience
- - Business finance
- - 3 years function related experience with Higher Secondary education and completed higher vocational training leading to a formal technical or professional certification.
- - 5 years post related experience with Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation.
- - 5 years experience in the field of financial administration (desirable).
- - Recent operational experience in the specific skill field at a senior headquarters (desirable).
- - Knowledge of commonly accepted business and military methods of accounting and making disbursements and collections (desirable).
- - Previous experience in Oracle Financials and/or the NATO Automated Finance System (FinS) (desirable).
Qualifications
- - Higher Secondary education and completed higher vocational training leading to a formal technical or professional certification.
- - Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation.
