Overview
The Proposal Coordinator plays a lead role in proposal development for the oPt country office, responsible for the coordination and timely submission of high-quality project proposals, including budgets.
Key Responsibilities
- Lead on the development of concept notes and proposals (including results framework, narrative, budget, and any other required annexes).
- Prepare proposal development plans, establish roles and responsibilities within a proposal team, and use a variety of methods to ensure proposal development stays on track.
- Maintain an up-to-date understanding of donor priorities and donor funding rules.
- Meet with Save the Children member offices to review calls for proposals and prepare and lead proposal kick-off meetings.
- Prepare concept note and proposal templates.
- Complete generic concept notes or proposal sections and provide guidance to partners and SCI proposal team.
- Ensure the development of high-quality concept note and proposal development through facilitation of collaboration.
- Ensure each team’s activities are reflected in the proposal and that necessary costs are budgeted.
- Lead on the consolidation of inputs from proposal team.
- Review, copy-edit, and proof-read the full proposal package before submission.
- Ensure that the narrative all proposal documentation aligns both technically and with donor requirements and procedure.
- Facilitate the review and sign-off of concept notes and proposals by SCI Senior Management Team and Save the Children member offices.
- Utilise Save the Children’s Award Management System (AMS) to ensure concept note and proposal development are compliant with SCI’s internal processes.
- Maintain proper archiving and documentation of concept note and proposal drafts, final versions, and feedback.
- Actively participate in any lessons learned activities or After-Action Reviews.
- Develop briefings, proactive concept notes, or project summaries, as requested by the Head of Business Development.
- Support the Head of Business Development in driving donor intelligence, maintaining an up to date funding pipeline, and enhancing the Country Office’s strategic positioning.
- Work closely with the Head of Business Development to strengthen Country Office capacity to design and deliver high quality in person and virtual proposal development workshops.
Required Experience
- Minimum 4+ years of related work experience with at least 2 years in grant or award management, project management, proposal development, or business development.
- Experience in leading processes or projects with multiple stakeholders and tight deadlines.
- Understanding of donor funding priorities or donor rules and regulations (compliance) for proposals and reports – especially institutional donors and UN.
- Experience of working with major government donors, multilateral agencies, corporate donors, and/or foundations (i.e. BHA, USAID, FCDO, ECHO, GFFO, BMZ, WFP etc).
- Experience writing high-quality proposals in English for external audiences (especially donors).
- Comfortable writing high-quality inputs in English while under pressure with tight deadlines.
- Desired Experience: Experience in programme design in one of Save the Children’s main thematic areas.
- Understanding of Save the Children systems and processes.
- Experience leading meetings or discussions that result in good decision-making.
- Understanding of the political, humanitarian, and operational environment in oPt.
- Experience working within one or more of Save the Children’s thematic areas: livelihoods, cash-based programming, child protection, education, WASH.
Qualifications
• Bachelor’s degree in social science/international development/development studies or other relevant field.
