Overview
Staff Assistant assigned to the Protocol Branch is responsible for events, seminars and conferences, and as program manager for Protocol support functions including co-ordination of all arrangements for VIP visits and ceremonies.
Key Responsibilities
- Supports planning, organization and conduct of Protocol level visits.
- Prepares the schedule of events and deals with all aspects of the visit such as welcome, transportation, security, accommodation, escort officers, luncheons, ship tours, spouse’ program.
- Advises on matters related to customs and regulations governing diplomatic formality, precedence and etiquette.
- Acts as Project Officer, responsible for planning, organizing and conducting events/ceremonies.
- Coordinates logistic aspects related to ceremonies.
- Supports the coordination of Visits and other Protocol events and assists in managing the HQ Visits and Events Calendar.
- Supports HQ SACT Protocol events conducted within and beyond NATO boundaries.
- Coordinates training within the Branch.
- Coordinates and conducts HQ SACT Newcomers Briefings.
- Supports the maintenance of the Protocol web-page such as historical DV Database.
Required Experience
- Higher Secondary education and completed higher vocational training leading to a formal technical or professional certification with 3 years function related experience, or Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 5 years post related experience.
- Experience in protocol, event coordination, executive support, visitor management or administrative coordination (2-3 years).
- Proven ability to work with event software (such as CVENT), Microsoft suite, and event technology.
- Proven ability of management of competing priorities in a high pace and high stress environment.
- Experience working for or with senior leaders in conduct of VIP visits, meetings and official events.
- Experience working in a multinational and multicultural environment.
Qualifications
- Higher Secondary education and completed higher vocational training leading to a formal technical or professional certification.
- Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation.
