Overview
The Finance and Administration Assistant is responsible for issuing monthly invoices, processing payments for national staff, and providing administrative and operational finance support to ensure timely and compliant financial transactions.
Key Responsibilities
- Prepare and issue monthly invoices.
- Process and release payments for Partner National Societies (PNSs), including salaries and entitlements.
- Provide day-to-day support to the Finance team in routine financial and administrative tasks.
- Assist in organizing, filing, and maintaining financial documentation.
- Provide administrative support to PNSs operating within the Country Delegation.
- Facilitate travel arrangements for PNSs national staff.
- Coordinate and organize field visits for national PNS staff.
- Coordinate administrative arrangements for PNS staff and visitors.
- Assist PNS representatives in navigating internal procedures.
- Support the organization of meetings, workshops, and coordination events.
- Maintain updated records and contact lists related to PNS staff and focal points.
- Facilitate communication and follow-up between PNS partners and relevant departments.
- Ensure compliance with IFRC financial policies and procedures.
Required Experience
- 2 years relevant working experience in a financial role.
- Experience in working with web-based accounting systems.
- Work experience with other international organisations, large NGOs and/or governmental development agencies, multi-cultural environment.
Qualifications
- Relevant degree (minimum bachelor’s degree) or equivalent experience in Administration, financial management accounting.
- Relevant professional /academic qualification in finance or accounting.
