Overview
Provide administrative, coordination, operational, and basic analytical support to the implementation of CBIT 2 project activities. Support day-to-day follow-up of activities related to environmental governance, institutional coordination, climate transparency, financial tracking, and project implementation.
Key Responsibilities
- Assist in collecting, organizing, and reviewing environmental and climate-related documents, policies, laws, bylaws, rulebooks, strategies, plans, and other materials relevant to CBIT 2 project activities.
- Support the Project Manager and relevant experts in preparing summaries, background notes, and simple analytical inputs related to environmental governance, MRV/MRVA, climate transparency, GHG inventory, NDC tracking, and the Environmental Information System (EIS).
- Assist in identifying and recording information on relevant institutional processes, financial aspects, implementation needs, timelines, and follow-up actions related to project activities.
- Support the organization and tracking of inputs from consultants, partner institutions, and stakeholders, ensuring that relevant comments, documents, and follow-up actions are properly recorded and shared with the Project Manager.
- Assist in maintaining updated records of project-related documents, plans, reports, correspondence, and supporting materials.
- Assist in maintaining regular communication between UNDP, the Ministry of Spatial Planning, Construction and Ecology of Republika Srpska, consultants, and other relevant stakeholders involved in CBIT 2 activities.
- Support the preparation and organization of coordination meetings, consultations, workshops, trainings, and other project events, including logistical arrangements, invitations, agendas, attendance lists, minutes, and follow-up notes.
- Assist in updating stakeholder contact lists, meeting schedules, action trackers, and other coordination tools used for monitoring the implementation of project activities.
- Support the collection and organization of information from relevant institutions for project reporting, planning, and implementation purposes.
- Assist in tracking agreed actions, deadlines, and responsibilities, and regularly inform the Project Manager on progress, delays, or issues requiring follow-up.
- Assist the Project Manager in day-to-day implementation of CBIT 2 activities, including preparation of workplans, simple implementation trackers, financial tracking tables, and supporting documentation.
- Support the collection and organization of financial and operational inputs related to project activities, including planned costs, implementation status, supporting documents, and information needed for reporting.
- Assist in preparing draft progress updates, meeting notes, brief reports, presentations, information materials, and other simple project documents, as requested.
- Support the organization of knowledge exchange activities, workshops, trainings, and stakeholder consultations, including preparation of materials and documentation of key conclusions.
- Assist in maintaining proper electronic and hard-copy project records in line with UNDP procedures and project requirements.
Required Experience
Minimum 5 years (with Secondary education) or 2 years (with Bachelor’s degree) of administrative or project support experience at the national or international level. Experience in the use of computers and office software packages, including MS Word, Excel and PowerPoint. Experience in collecting, organizing and maintaining project documentation, records, correspondence, contact lists, meeting notes, reports and implementation tracking tools. Experience in supporting organization of meetings, workshops, consultations, trainings or similar project events. Experience in communication and coordination with institutions, consultants, project partners or other stakeholders. Experience in administrative, coordination, operational or financial support to implementation of donor-funded or development projects. Experience in handling data, indicators, simple analysis, implementation trackers, databases or monitoring information will be considered an asset. Experience in environment, climate change, environmental governance, climate transparency, MRV/MRVA, GHG inventory, NDC tracking, EIS or related public-sector processes will be considered an asset. Previous experience with UNDP, GEF, GCF, World Bank, KfW or other international development projects will be considered an asset.
Qualifications
High School certificate. University degree (Bachelor’s degree) in Economics, Law, Public Administration, Environmental Studies, Education, Social Sciences or similar field will be considered an asset, but is not a requirement.
