Overview
Support program administration, contracting, and record-keeping for audits, coordination with consultants and vendors, contract monitoring, travel arrangements, communication and outreach activities, and effective stakeholder relationship management.
Key Responsibilities
- Administer contracts with consultants, independent coordinators, and vendors, and assist with procurements using RFX Now for all Land teams trust funds and GFRs;
- Monitor associated contract implementation, timelines, payments, and archiving of deliverables and other records required for audits;
- Track budgets and produce commitment overviews and output tables for progress reporting; maintain project monitoring systems;
- Maintain the Land team websites, support the preparation and organization of the land research conference and seminars, support outreach and communication activities, and archive outputs;
- Coordinate all administrative contacts with government counterparts, universities, NGOs, and other project stakeholders (invitation letters, sending minutes and reports, etc.)
- Keep contact lists updated steering committees, working groups, land conference etc.);
- Carry out any other tasks requested by the TTL.
Required Experience
- At least 5 years of professional work experience;
- Proven experience with World Bank administrative platforms (STC contracting, administrative portal, RFX Now, SAP, etc.)
- Proven track record in consultant and vendor management
- Understanding of World Bank recruitment, accounting, and procurement guidelines;
- Experience with organizing conferences and events is an advantage
Qualifications
At least BA/BSc or equivalent
