Overview
Provide administrative, operational, and logistical support to the HRDRE unit, ensuring smooth day-to-day coordination and effective delivery of team priorities.
Key Responsibilities
- Provide direct administrative support to the HRDRE Manager, including calendar management, meeting coordination and prioritization, travel arrangements, logistics support, preparation of agendas, and follow-up on action items.
- Coordinate and support regular unit meetings, including scheduling, preparing materials, tracking follow-up actions, and ensuring timely communication with relevant stakeholders.
- Participate in weekly unit meetings and maintain regular coordination with the Manager to stay informed of team priorities, ongoing activities, and emerging support needs.
- Provide logistical and administrative support for HRDRE initiatives, meetings, learning sessions, focus groups, retreats, and other events, including arranging virtual meeting platforms, room bookings, catering, materials, and related logistics.
- Support onboarding activities for new hires and team members, including scheduling orientation meetings, coordinating logistics, preparing onboarding materials, and facilitating smooth integration into the unit.
- Prepare, compile, and organize briefing materials, background notes, presentations, and other documents required for meetings, events, or management discussions.
- Generate, track, and maintain purchase orders and other administrative transactions for unit-related expenditures, ensuring compliance with applicable WBG procurement, budget, and administrative procedures.
- Support knowledge management across the unit by organizing, maintaining, and facilitating access to key documents, templates, guidance materials, presentations, and other shared resources.
- Assist with editing, formatting, and quality-checking reports, presentations, correspondence, and other documents to ensure accuracy, consistency, and alignment with WBG/IFC standards.
- Help monitor and follow up on pending administrative actions, deadlines, and deliverables to support timely completion of unit priorities.
- Liaise with internal stakeholders, service providers, and other HR teams as needed to coordinate administrative, logistical, procurement, and operational matters.
- Provide backup support to other HRDTM assistants and contribute to ad hoc assignments, special projects, and team-wide initiatives as requested.
Required Experience
Minimum of 5 years of relevant professional experience or equivalent combination of education and experience.
Qualifications
Bachelor’s degree is required.
