Overview
The Deputy Regional Director (Management) (D) performs deputizing and advisory functions for the Regional Director on management, financial, administrative and oversight-related matters. The role provides strategic advice and substantive support in managing the Regional Office and exercises leadership and guidance to the Regional Office and Country Offices within the Region.
Key Responsibilities
- Provide overall leadership on strategic developments in the Region.
- Lead the resources mobilization function of the RO.
- Ensure close coordination of all matters related to the implementation of the Regional Strategic Objectives.
- Provide strategic advice to the Regional Director on all aspects of administration, budget, finance, and personnel management.
- Lead the development and implementation of short and long-term management objectives.
- Liaise with governmental, intergovernmental, donors, UN agencies, and partner entities on resource management-related matters.
- Review the structure of the RO and COs and coordinate the annual budget submission.
- Supervise the Finance, Human Resources, Staff Welfare, Information and Communications Technology (ICT), Supply Chain Management, and Change Management structures of the RO.
- Review and approve budgets contained in Concept Notes/Project Proposals.
- Coordinate the Risk Register Matrix and Business Continuity Plan (BCP).
- Supervise the resources management staff in the Regional Office and guide Heads of Resources Management in the COs.
- Track and monitor regional statistics with regard to diversity and gender balance.
- Coordinate with Headquarters (HQ) and Administrative Centers on the implementation of institutional policies.
- Ensure the establishment of clear staff welfare guidance and enhancement in the Region.
- Ensure region-wide oversight of the adherence to mandatory IOM trainings.
- Serve as Officer in Charge (OiC) during the absence of the Regional Director.
- Provide technical supervision of RMOs in the Region.
- Oversee the provision of first-line support, guidance, and training to the Heads of Resources Management, CoMs, and other concerned IOM staff in the Region.
- Formulate and monitor the implementation of internal controls to prevent fraud and mismanagement.
- Review the Risk Registers and Risk Management Plans, Business Continuity Plan (BCP), and Business Operation Strategy (BOS) of the Country Offices.
- Support and provide high-level guidance to COs with the preparation of legal agreements.
- Provide guidance to CoMs and Heads of RM in managing the human resources function of their COs.
- Monitor the financial management and compliance function in the Region.
- Ensure appropriate support is provided to run ERP functions.
- Ensure the maintenance of the optimal organizational structures of COs.
- Oversee and coordinate staff development and learning in the Region.
- Provide budget development support to COs.
- Provide guidance to and closely monitor the COs at risk or under observation.
- Undertake duty travel to the COs, as needed.
- Perform such other duties as may be assigned.
Required Experience
- Fifteen years of relevant professional experience.
- Progressively responsible professional work experience in an international development context, as elaborated below:
- Demonstrated experience in financial management in a large humanitarian organization with a global footprint;
- Demonstrated experience in internal controls assessment, risk management, and compliance;
- Experience and sound knowledge in human resources management;
- Experience handling challenging and complex management situations, implementing institutional reforms; and,
- Experience in liaising with governmental and diplomatic authorities, UN agencies, and other international institutions.
Qualifications
Master’s degree in Business Administration, Management, or a related field from an accredited academic institution.
