Overview
Provides support to the Deputy Executive Director (Programme) to carry out responsibilities related to programming and policy issues, and assists in the development and provision of strategy and policy guidance. Works as part of the Office of the Executive Director team to support various functions and initiatives.
Key Responsibilities
- Ensuring provision of effective and innovative support to the DED (P) including with regards to working arrangements; preparation of briefing notes, presentations and talking points for the DED (P)'s meetings, speaking engagements, and missions; and managing schedules.
- Providing effective liaison between the DED (P) and relevant organizational units in particular, the Programme Divisions and the Regional Offices.
- Scheduling and monitoring actions for the DED (P)’s attention and follow-up related requirements.
- Providing strategic and operational advice to the DED (P) in the areas of programming, performance monitoring, and technical issues.
- Supporting the DED (P) in managing critical demands, including by reviewing and recommending input to Executive Board documents and other incoming documents and correspondence.
- Assisting the DED (P) in his/her capacity as chair/member of various inter-agency groups, external fora and working groups by preparing briefings, following up on decisions made and liaising with relevant stakeholders.
- Maintaining close collaboration with the Special Assistants to the Executive Director and the Deputy Executive Director (Management), and bringing to the attention of the DED (P) matters that require his/her attention, and providing advice on how to follow-up on these issues.
- Coordinating the work of the staff that directly support the DED (P) and ensuring the efficient delivery of support.
- Providing, in collaboration with the Special Assistants to the Executive Director and the Deputy Executive Director (Management), secretariat functions for the UNFPA Executive Committee (EC).
- In this context, reviewing and analysing EC submissions, contributing to the preparation of the EC agenda and minutes, liaising and following up with EC members on matters relating to priority agenda items, providing feedback to EC members and following up on EC decisions.
- Under the direction and guidance of the Chief of Staff, Office of the Executive Director, working with the Special Assistants to the Executive Director and the Deputy Executive Director (Management) to ensure effective coordination of the agendas and commitments of the Executive Director and Deputy Executive Directors.
- Under the direction and guidance of the Chief of Staff, Office of the Executive Director, working with other OED staff, and, in particular the other Special Assistants, to provide input and support to the various activities and initiatives under the leadership of the Executive Director and her Office.
- Perform any other task as requested by the DED (P) and the Chief of Staff, OED.
Required Experience
7 years of experience in relevant areas at the national and international level
Qualifications
Advanced university degree in business administration, programming and public health related field.
