Overview
The European Commission is seeking a Secretary to support the Head of Unit and/or Deputy HoU and the unit's staff within the Directorate-General for Financial Stability, Financial Services, and Capital Markets Union (DG FISMA).
Key Responsibilities
- Support the Head/Deputy HoU in the day-to-day management of the unit by monitoring incoming and outgoing tasks, distributing tasks within the unit, co-ordinating, monitoring and, if necessary, recording absences
- Maintain contacts with members of other units in order to organise and secure the flow of information
- Together with the Desk Officers and the Assistant, organise the flow of necessary external information to the unit i.e. data, publications and other relevant information
- Management of incoming and outgoing documents
- Preparation and management of missions
- General administrative tasks, such as managing telephone calls, diary-keeping, securing office supplies and IT tools
- Management of incoming interservice consultations (reception, dissemination, replies)
- Preparation of legislative procedures (interservice consultations and/or adoption procedures), where necessary
- Organisation of recruitment process (e.g. interviews) and other HR matters, where necessary and appropriate
- Preparation of in person and/or hybrid meetings, including the reservation of rooms and IT support, the preparation and distribution of documentation and the invitation of participants
- Possibly support the data management, in particular by use of MS Excel
Required Experience
Appropriate professional experience of at least three years (if secondary education diploma is held).
Qualifications
- A level of post-secondary education attested by a diploma, OR
- A level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
