Overview
The Finance Officer assists the Sr. Finance Officer in managing the day-to-day operations of the accounting unit at the Field office. The role assumes accounting responsibilities in the absence of the Sr. Finance Officer.
Key Responsibilities
- Record keeping of day-to-day finance operations in accordance with IRC and country office policy and procedures.
- Assist programs in making payments at field locations for IRC Cash grants and cash for work programs.
- Process payments for both Bank and cash transactions.
- Ensure completeness of payment documents in compliance with IRC and Donor policies and procedures.
- Ensure internal control procedures are followed for all cash disbursements, receipts and transfers.
- Prepare vendor payment and receipt journal in the Integra system.
- Update cash and bank spreadsheets on a daily basis with proper reconciliation of closing balances.
- Utilize cash and bank balance in Integra system to ensure cash and bank spreadsheets of actual expenses match the balance in the system.
- Carry out cash counts as per IRC policy and schedule.
- Review and verify all payment documents for accuracy and completeness.
- Prepare and post non-PO invoicing expenses in the Accounts Payable module.
- Prepare and post general journals in the General Ledger module.
- Inform Sr. Finance Officer of any incorrect transactions for immediate reversal.
- Communicate with SC to notify payment transfer to vendors and collect receipts.
- Assist Sr. Finance Officer in the implementation of finance policies, procedures and systems.
- Ensure all documents are stamped “PAID” and include corresponding recorded number details before filing.
- Maintain an organized, well-documented, and properly labeled sequential filing system for all cash disbursement vouchers.
- Scan finance documents and store them in the designated folder.
- Monitor cash usage and inform Sr. Finance Officer on cash needs.
- Consolidate monthly cash projection with program/support departments and share with Yangon office.
- Assist Sr. Finance Officer in helping program/support staff develop accurate cash forecast and expenditure tracking mechanisms.
- Participate and review monthly/Annual inventory physical checks.
- Attend and participate in training identified/organized by supervisor.
- Follow new procedures and guidelines designated in circulars from Country Director.
Required Experience
Minimum Two years of Finance Officer experience in the NGO environment and/or audit sector and accounting experience or strong knowledge of basic accounting principles. Experience in Enterprise Resource Planning (ERP).
Qualifications
Any Bachelor’s degree, preferable in B.Com or LCCI level 3 diploma.
