Overview
The Supply Chain Coordinator ensures efficient, transparent, and compliant procurement and logistics for the Cocoa Community Resilience Programme. The role manages the timely acquisition of goods, services, and works, promotes value for money, and supports programme delivery and financial accountability.
Key Responsibilities
- Lead procurement planning, define requirements, and align procurement plans with project timelines, budgets, and technical specifications.
- Conduct market research, identify and prequalify suppliers, and maintain an updated vendor database.
- Manage end-to-end procurement processes, including bidding, RFQs/RFPs, price analysis, supplier selection, and negotiation.
- Draft, review, and manage contracts in compliance with donor requirements, organisational policies, and ethical sourcing standards.
- Manage purchase orders, track procurement processes, and ensure timely delivery.
- Manage supplier performance, contracts, payments, and KPIs.
- Coordinate inbound and outbound logistics, including transportation, customs clearance, distribution planning, and delivery optimisation.
- Oversee inventory control, storage, stock monitoring, asset tracking, and proper handover/commissioning of goods and services.
- Validate invoices, support payments, track budget utilisation, and maintain complete procurement and logistics records.
- Identify and mitigate procurement and logistics risks, implement cost-efficiency and sustainability initiatives.
- Coordinate with internal teams, suppliers, and logistics providers; track performance (KPIs) and provide regular reports to management.
- Provide general administrative support, ensure adherence to procurement procedures, and support staff with compliance and operational processes.
Required Experience
Minimum 3–5 years’ progressive experience in supply chain, procurement, or logistics and proven experience managing end-to-end procurement cycles. Prior experience working with international NGOs, UN agencies, or donor-funded projects and a strong understanding of institutional donor procurement requirements, Internal control systems and audit readiness.
Qualifications
Bachelor’s degree in Procurement & Supply Chain Management, Logistics, Business Administration, Finance, Engineering, or a related field
