Overview
The Programme and Finance Analyst will support the UN Trust Fund Regional EVAW Regional Hub in ensuring grant implementation aligns with UN Women rules and regulations, contributing to research, financial management, and programme implementation.
Key Responsibilities
- Undertake logistical, administrative and financial arrangements for meetings, workshops, events, and missions.
- Assist in coordinating meetings, dialogues, advocacy spaces, and engaging with civil society.
- Provide administrative support in the preparation of the regional portfolio work plan, budget, and activities.
- Contribute to the development or update of standard operating procedures, guidelines, and templates.
- Identify sources and gather data for the preparation of documents and position papers.
- Support the coordination of the call/request for proposals and organization of technical review committees.
- Implement financial strategies in compliance with UN Women rules and regulations.
- Monitor the submission of implementing partner financial and narrative reports.
- Monitor follow-up of advances to implementing partners and review their financial reports.
- Support capacity development training to partners on financial management.
- Prepare information for audits and support implementation of audit recommendations.
- Serve as the first reviewer for financial-related inquiries from partners.
- Perform duties in compliance with UN Women financial regulations and rules.
- Provide advice and recommend solutions to financial issues.
- Review and verify financial transactions, activities, and documentation.
- Monitor the financial resources management system for office and programmatic budgets.
- Input and update the UN Trust Fund management budget and work plan in Quantum.
- Support training sessions, workshops, and learning exchanges for partners.
- Support the monitoring of financial and operational risks across projects.
- Prepare non-PO and PO payments in Quantum.
- Prepare and administer UNTF budgets.
- Support the preparation of the annual budget and work plan.
- Prepare budget revisions and revise project awards.
- Implement and maintain control mechanisms for development projects.
- Maintain internal expenditure control system.
- Monitor and reconcile advances to grantees.
- Generate Quantum management reports and monitor projects delivery.
- Follow-up with Finance and Budget Sections on inconsistencies.
- Assist with internal and external audits.
- Undertake corrective actions on un-posted vouchers.
- Respond to requests to resolve financial data issues.
- Input data in Quantum and monitor status.
- Keep stakeholders and clients informed.
- Provide information inputs to financial reports.
- Provide inputs and take necessary actions to facilitate timely financial project closure.
- Provide administrative and procurement support for project procurement activities.
- Provide programmatic and technical support to the portfolio.
- Assist in preparing briefing notes and presentations on regional portfolio status.
- Support mission planning and implementation.
- Collaborate with the Regional EVAW Portfolio Specialist in the Regional PAC.
- Support development of tailored capacity assessments.
- Support in the maintenance of a database of applicant organizations.
- Assist in the maintenance of a regional database of EVAW/G resources.
- Support preparation of thematic briefs.
- Assist in organizing thematic learning exchanges and knowledge sharing sessions.
- Assist in analyzing grantee feedback on technical assistance and capacity development needs.
- Perform other duties as deemed necessary.
Required Experience
At least 2 years of progressively responsible experience in programme and finance management, including experience with ERP systems. A minimum of 4 years is required for candidates with a Bachelor’s degree. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required. Experience in supporting programmatic and operational work of civil society organizations, especially women's rights organizations, is desirable. Experience in knowledge management, documenting lessons learned, or supporting monitoring and evaluation is an asset. Experience in organizing and facilitating learning events or multi-stakeholder processes is desirable.
Qualifications
Master’s degree or equivalent in Business Administration, Finance, Economics, or related field is required; or a Bachelor’s degree with an additional two years of qualifying experience.
