Overview
Provides administrative and operational assistance to ensure the efficient functioning of the Regional Office for the Near East and North Africa (RNE). Supports day-to-day office operations, coordinates meetings and events, maintains records, assists with travel and logistics, and facilitates communication.
Key Responsibilities
- Provide comprehensive administrative and office support to the assigned officer and team, including managing correspondence, maintaining records and files, screening communications, scheduling appointments, and responding to routine inquiries.
- Coordinate travel arrangements for staff and affiliate workforce, including preparation and processing of travel authorizations, claims, and related logistics.
- Review, distribute, and track incoming correspondence and documentation, ensuring timely follow-up on pending actions and compliance with established procedures.
- Draft, proofread, edit, and format routine correspondence, reports, presentations, and other documents, ensuring accuracy and compliance with organizational standards.
- Initiate and process administrative actions within corporate systems related to general administration, procurement, finance, human resources, and travel.
- Support human resources and recruitment activities, including the administrative processing of vacancy announcements and consultant contracts.
- Compile, organize, and maintain information, databases, mailing lists, spreadsheets, and reference materials to facilitate reporting and operational activities.
- Maintain both electronic and physical filing systems, ensuring records are accurate, accessible, and up to date.
- Coordinate and monitor administrative processes and workflows, proactively following up with stakeholders to ensure timely completion of actions and deliverables.
- Perform other related duties as required.
Required Experience
- At least one year of experience in administrative support, office management or operational support functions, including experience in travel administration, records management, workflow tracking, and the processing of administrative transactions in a corporate environment.
- Experience providing administrative support within a multilateral organization, international organization, or large decentralized institution.
- Demonstrated experience using ERP or enterprise management systems for processing administrative, travel, procurement, finance, or human resources transactions.
- Demonstrated experience in programme and project support, meeting and event coordination, travel and logistics administration is an asset.
- Demonstrated experience providing administrative support to human resources processes, monitoring workflow coordination involving multiple stakeholders, and drafting official correspondence, reports, and presentations in English would be considered an asset.
Qualifications
High School diploma or University degree in Business Administration, Public Administration, Management, Administrative Sciences, Human Resources, or a related field.
