Overview
Provide essential administrative support activities in Samoa, reporting to the Liaison Officer.
Key Responsibilities
- Provide support to World Bank Group missions and staff visits through involvement in the preparation, coordination, planning and logistics of mission visits, stakeholder consultations, conferences, workshops, negotiations, and any other type of events
- Coordinate mission schedules, monitor changes, and communicate relevant information to appropriate internal and external stakeholders, including officials outside the World Bank
- Responsible for coordinating security information to the World Bank Country Security Specialist
- Facilitate communication between the World Bank Group, the Government of Samoa and its implementing agencies, and the development partner community
- Responsible for managing the front desk with the highest level of integrity and hospitality
- Incorporate editorial changes in project-related documents, formatting, tables, etc
- Provide local contact information such as hotels, transportation, and restaurant to visiting missions and maintain current distribution lists, phone/address lists of contacts
- Maintain distribution lists, phone/address lists of project contacts, and distribute documents on behalf of the team
- Maintain asset register of the office
- Maintain up-to-date project and other files (both paper and electronic)
- Support the drafting of routine correspondence, and do translation on a need basis
- Assist with VAGST payments, processing consultant travel, and payment for local vendors
- Run various routine errands, as required.
Required Experience
- A High school diploma with 5 years of experience or equivalent combination of education and experience.
- Experience working in government organizations, fiscal, economic and aid coordination management agencies would be an advantage.
- Knowledge of the Government of Samoa government structures and procedures would be an advantage.
Qualifications
- A High school diploma
- University degrees would be an advantage.
