Overview
The Administrative Officer will coordinate human resource activities, provide administrative support, and ensure consistency in the application of UN rules and procedures.
Key Responsibilities
- Coordinate administration of human resource activities including recruitment, placement, promotion, performance appraisal, job classification reviews, and separation of staff.
- Coordinate activities related to design and coordination of strategic talent pipelines.
- Define conditions of service, duties, responsibilities, privileges, and entitlements.
- Provide support in the implementation of the e-Performance system.
- Provide support and coordinate activities related to investigations in rebuttal cases to the Performance Appraisal System.
- Provide support and coordinate activities related to management evaluation and investigation cases.
- Participate in the design and periodic review of medium- and long-term workforce plans.
- Provide guidance to programme managers in the utilization of Inspira for staff selection.
- Review monthly post incumbency reports for vacancy management and staffing table control.
- Assist the Chief of section in personnel related issues, including discussions with staff representatives.
- Discuss grievances with individual staff members, supervisors, and/or staff representatives, and mediate.
- Organize, gather, and maintain statistics and prepare reports on personnel matters.
- Monitor and evaluate recruitment and placement related activities of regional offices.
- Oversee the identification of office technology needs and maintenance of equipment, software, and systems.
- Collect and analyze data to identify trends or patterns and provide insights using data visualization methods.
- Perform other related work as required.
Required Experience
- A minimum of five (5) years of progressively responsible experience in administration, finance, accounting, Administration management or related field is required.
- Experience in recruitment and staff selection using integrated information management systems is required.
- Experience in providing strategic administrative advisory support to managers and staff in an international organization is required.
- Experience in administration of large-scale staffing table is desirable.
- Experience in supporting an organizational-wide change management programme is desirable.
- Two (2) years or more of experience in data analytics or related area is desirable.
Qualifications
- Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or related area is required.
- A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
